Executive Assistant

Executive AssistantJob no: 536204 Work type: Officer of Administration Location: Portland, OR Categories: Administrative/Professional, Administrative/Office Support, Human Resources Appointment Type and Duration: Regular, Ongoing Salary: $68,000 - $76,000 per year Compensation Band: OS-OA07-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins January 5, 2026; position open until filled Special Instructions to Applicants Initial application review will begin 1/5/26. Applications received by this time will receive priority. Please attach a resume and cover letter with your application addressing your relevant skills and experience and why you are interested in this position. Included in the cover letter please provide a brief written response to the following prompts: 1) In your experience in a support role, what specific strategies have you found most successful in tracking and prioritizing tasks, managing calendars, and ensuring clear communication with your executive? 2) Describe a project that you've managed from beginning to end.Department Summary The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health offers an undergraduate degree, and a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities. As a satellite campus for the University of Oregon, and having moved to a new location in fall 2023, the campus Vice President's team enjoys challenges and opportunities that stem from starting a new enterprise, while sustaining the high-quality education provided by the University.Position Summary This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President's schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position.Minimum Requirements Three years of experience in executive-level administrative support. Professional Competencies Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communications skills. Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence. Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation. Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.). Demonstrated commitment to anti-racism, diversity, equity, and inclusion. Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision.Preferred Qualifications Experience within a higher education institution and an understanding of and sensitivity to academic culture. Project Management experience. Experience supporting Human Resources functions and processes.FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us (uocareers@uoregon.edu) or call 541-346-5112. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.