Executive Assistant

Executive Assistant BerryDunn is seeking an Executive Assistant to provide support to the Senior Executive Assistant and the Leadership Team. This position offers an excellent opportunity for individuals who value teamwork, collaboration, and independent work, while allowing for professional growth within the organization. The primary responsibilities include managing daily calendars for firm executives, scheduling meetings, preparing meeting materials, compiling reports, performing data entry, and drafting various documents such as meeting minutes and presentations. As experience is gained, additional duties may be assigned. The successful candidate will demonstrate reliability, strong organizational skills, and the ability to foster and maintain professional relationships, while consistently upholding confidentiality and professionalism. This position is located in Portland, Maine, and reports directly to the Senior Executive Assistant. You Will Oversee and coordinate scheduling for key firm executives Organize and arrange appointments and meetings Plan and manage travel and meeting logistics, including hotel accommodations, air travel, car rentals, conference room reservations, parking arrangements for guests, and coordination of refreshments for meetings Support the preparation of reports and perform data entry tasks Input and monitor IT request updates and completions through Servicelink Provide assistance to the Senior Executive Assistant with project management and event planning Develop PowerPoint presentations and reports for meetings and virtual events Draft meeting minutes, action items, and correspondence as requested Provide administrative support for designated firm committees Maintain electronic filing systems in an organized manner Offer support to other departments and teams as needed Perform additional duties as assigned Travel regionally on occasion You Have 3-7 years of administrative experience within a professional services setting. Comprehensive knowledge of Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat. Exceptional professionalism and maintain a polished demeanor. The highest standards of confidentiality, at all times. Outstanding time management and effective prioritization of tasks. Capability to work independently, as well as collaboratively, within a team environment. Strong organizational skills and meticulous attention to detail. Proficient oral and written communication. Advanced emotional intelligence and demonstrate sound business judgment. Ability to take initiative; ability to multitask, prioritize assignments, and meet established deadlines. A demonstrated ability to take direction from multiple professionals. Compensation Details The base salary range targeted for this role is $60,000 - $66,000. This salary range represents BerryDunn's good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations. BerryDunn Benefits & Culture Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what's expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn. We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. About BerryDunn BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm's tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.