Administrative Assistant II
1 day ago
MARK-UP: 36%
LOCATION: Plainsboro- hybrid once training is complete: 3 days onsite (Mon, Fri remote)
SCHEDULE: Monday through Friday, 8:00 to 5:00
DURATION: previously 12 weeks (dependent upon maternity leave return) ***after job posting approval manager stated role will be 6 MONTHS as opposed to the 3 months as listed in the dates of the job posting ***
MANAGER MUST HAVES:
1. Outlook for heavy calendaring
2. Concur for travel and expenses
3. Ability to proactively stay on top of complicated schedules
4. Excellent communication skills
Job Summary:
We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing Concur expenses, and skilled in coordinating travel arrangements. This role will involve managing various administrative tasks on a daily basis and coordination with other admins. Will support three **** Noridsk employees.
Responsibilities:
" Calendar Management: Efficiently manage and organize complex calendars, including scheduling appointments, meetings, and coordinating travel arrangements.
" Expense Management: Proficiently handle Concur expenses, ensuring accurate and timely processing of expense reports, receipts, and reimbursements.
" Travel Coordination: Facilitate travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring adherence to company travel policies and cost-effective solutions.
" Administrative Support: Provide comprehensive administrative support.
" Meeting Coordination: Arrange and organize meetings, including coordinating logistics, arranging food, and providing support during meetings as needed.
" Ad Hoc Tasks: Assist with special projects, research, and other ad hoc tasks as required to support the team and office operations.
Qualifications:
" Minimum education: HS diploma
" Proven experience in heavy calendar management and travel coordination
" Proficiency in Concur expenses or similar expense management systems
" Strong organizational and multitasking abilities
" Excellent communication and interpersonal skills
" High level of proficiency in Client Office suite
" Attention to detail and ability to maintain confidentialityLearn More
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