Commercial Property Manager

2 weeks ago

Washington, United States TBG | The Bachrach Group Full time

They need a PM who will be managing a portfolio of 2 commercial offices and 1 triple net lease retail space in Philadelphia, PA.


Will only have to go to Philly once or twice a year


Needs to know triple net lease tenant just to do the budgets etc.


-Responsible for overall performance and appearance for an assigned portfolio of commercial real estate properties.

-Meets regularly with tenants and maintains positive, professional relationships with "key" personnel in each tenant office.

-Makes cost-effective aesthetic improvements to the properties to maintain a "first-class" building image.

-Oversees Tenant Construction and Building Improvements with Engineering Team

-Meets regularly with the engineering team to ensure that building projects are completed in a timely and cost-effective manner.

-Monitors and confirms from Chief Engineers that Preventative Maintenance is performed per Schedule.

-Reviews and negotiates bids to achieve the best pricing, without sacrificing superior services to the building(s).

-Monitors Vendor Service Contracts. Proactively and strategically bids out contracts regularly to control operating costs.

-Conducts monthly or bi-monthly cleaning inspections with vendors.

-Assists Leasing Administration and Collections Coordinator with any tenant collection issues.

-Develop an annual operating budget for each building for approval; soliciting key inputs from other team members as necessary (engineering, leasing, etc.)

-Assists other Property Manager(s) as needed.

-Approves all invoices for payment, confirming that the amount billed conforms to what was agreed to and that services/products were delivered satisfactorily before payment.

-Monthly tracks actual expenses as compared to the budget and provides variance comments as necessary for quarterly financial reports.

-At mid-year, but also upon request provides a re-forecast of the budget.

-Conducts property fire drills at least once annually, but no less than is required by code.

-Stays informed on current fire and life safety codes and ensures buildings are in compliance

-Stays informed on current environmental codes and ensures buildings are in compliance

-Maintains Tenant Handbook

-Coordinates move-in and move-out; ensuring a smooth transition of keys and distribution of tenant handbook. Personally welcomes each new tenant to the building within the first week after move-in.

-Regularly inspects property for safety concerns and visual appeal.

-Programs Tenannt appreciation and engagement events

-Attends Tenant Relation Events to meet with tenants.

-Special Projects as assigned

-Management of Coordinators

-Ensures that the Property Coordinator is maintaining the current Datawatch/Kastle Security List for each Building through periodic review.

-Ensures that the Property Coordinator is maintaining current certificates of insurance for all tenants and vendors.

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