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Accounts Payable Specialist

2 months ago

Cumberland, United States eTeam Full time

Job Title: Accounts Payable

Location: Cumberland,RI (Hybrid- Currently 3 days in the office, but can change . Must be willing to work onsite as needed)

Duration: 12+ Months

Shift: Mon - Fri 8:30-5PM

Note - Onsite position with the ability to move to hybrid when the colleague is fully onboarded and trained


Description:

  • 1 plus years Microsoft suite and outlook:
  • At least 2 year of professional work
  • experience (preferably in a high-volume data entry or customer service office setting)
  • At least 2 Processing invoice on a digital format.

Highlights:

  • Completes payments and audits expenses by receiving, processing, verifying, and reconciling invoices for the Corporate Security & Resiliency department
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries either via Ariba P2P or an upload form in an excel workbook
  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Ensures credits are received for outstanding memos from our business partners and requests stop payments for lost checks etc.
  • The role requires of an individual that is highly organized, and is independently motivated to grow professionally
  • Perform other duties as assigned by Management

Required Qualifications:

  • At least 2 year of professional work experience (preferably in a high-volume data entry or customer service office setting) OR a BA/BS degree in lieu of the work experience
  • Ability to organize and prioritize multiple tasks to meet tight scheduled guidelines
  • Ability to communicate clearly, accurately, and professionally and via email with vendors, management and establish effective working relationships
  • Ability to work with a high degree of accuracy and attention to detail
  • Advanced proficiency in Microsoft Office, including but not limited to Excel and Outlook
  • Possessing the ability to open, save, name, move, sort, enter, and manipulate data in Excel, as well as the ability to use basic function
  • Experience with SAP S4 HANA, and Ariba P2P

Position Summary:

  • The Accounts Payable Finance position is responsible invoice processing, researching and responding to vendor and internal inquiries regarding invoice payments while ensuring compliance with process controls.
  • The position will also consist of cross training on all assigned responsibilities of invoice processing.

Duties:

  • Areas of responsibility include but are not limited to:
  • Review invoices for complete processing information and proper approval
  • Research and verify correct vendor information and nonpayment prior to entry
  • Process invoices against Purchase Orders
  • Research and resolve reported EDI invoice error transmissions
  • Maintain a daily count of incoming, processed and non processed invoices for reporting
  • Generate daily compact journal of days entries for auditing purposes
  • Coordinate data gathering for internal and external audits
  • Update and maintain vendor master profiles and payment terms
  • Process stop payments, void/reissues, ACH returns, and check images
  • Assist internal departments and vendors with payment research and details
  • Perform other duties as assigned by Management

Required Qualifications:

  • At least 1 year of professional work experience, preferably in a high volume data entry or customer service office setting
  • Advanced proficiency in Microsoft Office, including but not limited to Excel and Outlook. Possessing the ability to open, save, name, move, sort, enter, and manipulate data in Excel, as well as the ability to use basic functions
  • Ability to organize and prioritize multiple tasks to meet tight scheduled guidelines
  • Ability to clearly, accurately, and professionally communicate verbally and via email with vendors, management and establish effective working relationships
  • Ideal candidate will possess a sense of urgency with a proven ability to respond to and resolve issues in a timely and efficient manner
  • Ability to work with a high degree of accuracy and attention to detail
  • Ability to work in a high paced team environment

Preferred Qualifications:

  • Experience with SAP, ARIBA Previous A/P experience and an understanding of cash flow

Experience:

  • 1 year or more in a corporate setting.

Education:

  • Verifiable High School Diploma or GED is required. Bachelors degree in finance, accounting or business is preferred.