Administrative Assistant

2 weeks ago


New York, United States B Square Realty Inc. Full time

Job Purpose: As a Real Estate Assistant at B Square Realty, you are pivotal to our operations, ensuring seamless real estate transactions and efficient management of client relationships and team activities. In this role, you will be central to upholding and enhancing our reputation through your support of day-to-day operations, communication, and marketing efforts. Your meticulous attention to detail and proactive support will empower our staff and agents to deliver exceptional service and results.


Key Responsibilities

  • Manage different aspects of transaction workflows, including document creation (electronic and paper), listing management, and deadline tracking.
  • Maintain client relations through effective CRM systems management and regular communications.
  • Support team operations by organizing meetings, managing schedules, and coordinating travel arrangements.
  • Coordinate and prepare for property showings and open houses, and collect feedback.
  • Manage, prepare, and distribute marketing materials, and generate reports for internal and client use.
  • Manage phone communications and conduct follow-up calls.
  • Execute additional tasks as assigned to support team needs.
  • Perform clerical functions such as filing, scanning, data entry, and document proofreading to ensure accuracy.


Qualifications

  • High school diploma/GED required.
  • Experience in the real estate industry is advantageous, but not required.
  • Strong communication skills, capable of effective communication across various platforms (e.g., in-person, phone, email, and video conferencing).
  • Proficient with technology including Microsoft Office, Google Suite, PDF editors, and Canva.
  • Familiarity with social media platforms (Instagram, LinkedIn, Facebook, Wechat).
  • Ability to work both independently and as part of a team, demonstrating self-motivation and a proactive attitude.
  • Excellent multitasking skills and attention to detail.


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