Administrative Assistant

3 weeks ago

Athens, United States cyberThink Inc Full time

Job Description:

· Responsibilities include calendar management, travel coordination, expense report management for multiple individuals; and assist with department management, meeting preparation, minutes, report preparation and distribution, department budget support, and additional administrative support and projects as assigned.

· Utilizes advanced knowledge to provide support to one or more individuals within a specified department or departments.


Responsibilities:

· Generation of reports, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, input and tracking of purchase orders and processing invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.

· Maintain leader's calendar and coordinate meetings using Microsoft Outlook.

· Write correspondence and distribute on behalf of leader(s).

· Assist leader(s) and staff with writing, formatting, and editing presentations, letters, meeting minutes, action items, announcements, memos, faxes, e-mails, etc.

· Coordinate functional leaders’ projects & manage information flow within the function as assigned.

· Appropriately coordinate administrative office management with a minimum of direction and instruction.

· Provide general administrative support to the function as necessary.

· Assist with requests from department members or other internal customers for support and direction on resolving issues.

· Appropriately coordinate administrative office management with a minimum of direction and instruction.

· Provide general administrative support to the function as necessary.

· Assist with requests from department members or other internal customers for support and direction on resolving issues.

· Participate as a member of teams as assigned to coordinate activities and act as a conduit of information to other departments.

· Performs all Company business in accordance with all regulations and Company policy and procedures.

· Demonstrates high ethical and professional standards with all business contacts and employees.

· Demonstrates advanced knowledge of Client’s mission, business processes, policies and practices, and applies knowledge within own technical area to develop work results.


Experience & Skills:

· Proficient knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint).

· Demonstrated strong attention to detail with demonstrated high work standards. Demonstrates excellent verbal and written communication skills.

· Excellent oral and written communication skills.

· Serves with a high level of integrity and confidentiality.

· Strong planning, time management and organizational skills including the ability to handle competing priorities.

· Ability to work independently, in teams, under pressure, demonstrating initiative, emotional self-control and flexibility.


The hourly range for roles of this nature are $17 to $25/hr. Rates are heavily dependent on skills, experience, location and industry.

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