Administrative Assistant

2 days ago

Tampa, United States Carlton Fields Full time
We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking an Administrative Assistant for its Tampa office.

Qualification:
  • Minimum of 3 years of experience as an administrative assistant with a focus on litigation and administrative tasks.
  • Candidates must be proactive, a strong team player, detailed oriented, flexible and demonstrate excellent technical, organizational and communication skills.
  • Proficiency in using Microsoft Word, Excel, and Outlook is required
  • Experience with electronic document management systems (IManage experience is preferred).
  • Ability to multi-task and prioritize tasks based on the practice group's business needs and deadlines is essential.

Duties include, but are not limited to:
  • Assist with the electronic preparation and submission of new client business intake processes, and follow through with a sense of urgency until completion
  • Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor invoices
  • Perform electronic filings in Federal and Florida State Courts, and with the American Arbitration Association as needed;
  • Assist with uploading and saving of emails and documents into the firm's electronic document management system (IManage), while adhering to the practice group protocols for the naming of saved documents
  • Assist with attorneys' calendaring and calendar invites
  • Provide backup overflow support and coverage for the practice group legal administrative assistants
  • Assist with scanning and copying

Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing careers@carltonfields.com. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.

Other details
  • Job Family Office Admin
  • Pay Type Salary

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