Administrative Assistant

2 months ago

Tampa, United States Just Write Full time

JOB OVERVIEW

  • Performs various complex administrative/secretarial duties under general supervision, supporting a divisional manager or senior divisional manager and other professional staff of a large division of a company function or operation. May supervise subordinate administrative/clerical staff. As needed, one Administrative Assistant I level position may be authorized to support each divisional manager or senior divisional manager.
POSITION DUTIES
  • Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on
  • assigned
  • area of responsibility, incumbents in the position may perform one or more of the activities described below.
  • Performs various complex administrative, secretarial, and confidential functions and duties supporting a divisional manager or senior divisional manager, and other professional staff.
  • Composes, proofreads and edits correspondence, memos, spreadsheets, minutes, logs, and reports in final form, for approval or signature of divisional manager or senior divisional manager.
  • Reviews and distributes for the divisional manager or senior divisional manager, detailed incoming and outgoing mail, electronic mail, correspondence, and statements.
  • Schedules, coordinates and prepares meetings, meeting materials/handouts, appointments and conferences for divisional manager or senior divisional manager.
  • Accesses and secures restricted, sensitive and confidential records or information.
  • Researches and responds to requests for information and assistance, and determines priority status and refers
  • to divisional manager or senior divisional manager, or other professional staff, as needed.
  • Plans, organizes and coordinates division wide activities required by divisional manager or senior divisional
  • manager, and other professional staff.
  • May provide guidance and training, and review the work of others to ensure accuracy, completion and
  • timeliness; may supervise lower level administrative/clerical staff.
  • May take and transcribe dictation, verbally or from electronic sources; may take department meeting minutes
  • for divisional manager or senior divisional manager.
  • Performs other related duties as required.
MINIMUM QUALIFICATIONS
  • An Associate's degree in Office Administration; and Two years of administrative/secretarial experience.
  • Attachment D, Clerical/Administrative/Customer Service Position Descriptions Hillsborough County Aviation Authority
  • Staffing Services Pre-Qualification
Or
  • An equivalent combination of education, training and experience that would reasonably be expected to provide the job- specific competencies noted below.
  • Knowledge of procedures, policies, and rules of assigned division or unit.
  • Knowledge of processing administrative and secretarial procedures, such as word processing, files and records
  • maintenance, transcription, and other related procedures.
  • Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of
  • composition and grammar.
  • Skill to carry out complex administrative, secretarial, and confidential duties to assist the division manager, senior
  • division manager, or other professional staff.
  • Skill in the use of computers, computer related software or programs, local networks, databases and internet search
  • engines.
  • Skill in communication and effective writing.
  • Ability to transcribe documents and information from different sources.
  • Ability to handle restricted, sensitive and confidential information.
  • Ability to serve the public and represent the County with courtesy and professionalism.
  • Ability to effectively lead or supervise lower-level administrative/clerical staff.

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