Business Manager

Posting Details Posting Details

Posting Number S12752P Working Title Business Manager II Department VPR-UGA Research Institute About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia‘s oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University‘s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University‘s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday - Friday; 8:00 a.m. - 5:00 p.m. Advertised Salary Commensurate with Experience Posting Date 10/08/2024 Open until filled Yes Closing Date Proposed Starting Date 12/02/2024 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at policymanual/section6/C2653. Position Information

Classification Title Business Operations Professional FLSA Exempt FTE 1.00 Minimum Qualifications Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary This incumbent serves as a member of the UGA Research Institute (UGARI) business lead and supports the Institute with financial issues. Responsibilities include assisting with budget development, analysis and reconciliation of Institute accounts. This individual is the main procurement officer for UGARI. The role provides grant accounting support to the Institute‘s external sponsored projects. Knowledge, Skills, Abilities and/or Competencies

• Extensive knowledge of accounting rules, regulations and procedures as well as business, budget and financial process and practices.
• Knowledge of UGA HR and Payroll rules, regulations, and procedures Ability to analyze financial data.
• Ability to prepare financial statements and work independently to apply accounting practice and theory.
• Knowledge of accounting practice and theory.
• Experience with complex accounting systems.
• Ability to analyze financial data.
• Ability to prepare financial statements and work independently to apply accounting practice and theory.
• Ability to perform business process tasks and proactively communicate trends and issues.
• Experience training others on business process systems.
• Ability to develop and maintain effective working relationships and communicate effectively.
• Excellent written and communication skills, and great attention to detail.
• Sound judgement, discretion, and proven efficiency in handling complex and confidential issues.
• Effective multitasking in a fast-paced environment is a must.
• Ability to work with limited information and produce results for the execution of events.
• Advanced Microsoft Office application skills.

Physical Demands

• Working at a computer for long periods of time.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities

Duties/Responsibilities

• Perform, maintain, and improve UGARI‘s finance and human resources practices and procedures, in coordination with the Institute‘s Director and Office of Research‘s Chief Business Officer, to ensure compliance with all applicable internal and external policies, procedures, guidelines, and laws.

Percentage of time 20 Duties/Responsibilities

• Initiate and/or approve all financial transactions within UGA Financial systems.
• Initiate journal vouchers, process payment requests and expense reports, coordinate budgets and budget amendments, and manage related fiscal affairs functions of the Institute.
• Responsible for ensuring compliance with UGA financial processes and standards and the Office of Research‘s internal policies and procedures.

Percentage of time 20 Duties/Responsibilities

• Prepare project budgets for externally sponsored grant proposals, in consultation with faculty PIs and the Office of Research.
• Assist the Director and Associate Directors in compiling financial data for grant reports, PI briefings, and other analysis as needed.

Percentage of time 20 Duties/Responsibilities

• Serve as primary services and contracts purchasing officer of the Institute.
• Serve as an initiator of human resource transactions for the Institute.
• Assist the Director with the Institute‘s hiring processes, including recruitment and training of and communication to Institute staff on UGA and Office of Research financial and human resource procedures.

Percentage of time 20 Duties/Responsibilities

• Consult with and assist the Director in developing the Institute‘s annual budget and assist in the entering of annual budget data in compliance with Office of Research standards.

Percentage of time 10 Duties/Responsibilities

• On a monthly basis, reconcile accounts for the Institute, and work with the Director to resolve any financial issues that arise.
• Hold Institute PCard and serve as primary reconciler and purchasing officer using the PCard for the Institute.
• Liaise between the unit business office, other campus units, and the Institute whenever necessary.

Percentage of time 10

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