Administrative Coordinator

4 weeks ago

Cambridge, United States eTeam Full time

Job Title : Administration Coordinator

Location : Cambridge, MA

Duration : 12 months with possibilities of extension

Pay rate: $30-$34/hr on w2


Work Site Location the first six weeks:

121 seaport boulevard boston ma 02210


Work Site Location after the first six weeks:

100 binney street cambridge ma 02142


Job Description

The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project.


Co-ordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director


Typical Accountabilities

• Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project team

• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project

• Co-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature

• Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data

• Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies

• Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines

• Prepares and/or edits meeting agendas, minutes, presentations and tables

• Prioritises workload, and that of others as appropriate, to achieve personal and work unit targets

• Tracks project changes and produces updated project based schedules as agreed with project management

• Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications

• Compiles summary documents and distributes to the project team as required

• May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary

• Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules


Education, Qualifications, Skills and Experience:

• 10+ years of experience in project administration

• Experience working with construction projects and global projects

• High school diploma

• Written and spoken communications

• Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management

• Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet

• Experience of a variety of software/systems

• Can create and maintain systems for efficiency for both self and others

• Customer Service Skills


Desirable:

• Relevant vocational qualifications or equivalent experience

• Team management skills

• Professional qualification

• Trimble, Miro, Procure or A-site experience

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