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Executive Assistant to Chief Executive Officer

1 month ago

Charlotte, United States Boulo Solutions Full time

HYBRID | FULL-TIME


Boulo is recruiting for an Executive Assistant & Donor Relations Manager for our client, a nationally acclaimed artist residency and contemporary arts hub in Uptown Charlotte, North Carolina.


Employment Type: Full-time

Flexibility: Hybrid after first 90 days

Pay: $40,000

Benefits: Medical, Dental, Vision, Life, PTO, and a 403(b)-retirement plan with a match.


The Executive Assistant & Donor Relations Manager is a key staff member supporting the President + CEO in various administrative duties and projects. The EA serves as the main point of contact for board members, donors, and partners and represents the organization on all matters pertaining to the President + CEO and leads internal and external special projects to enhance and support the organization’s mission. This role can catalyze a successful career in nonprofits or philanthropy for the right candidate.


Our client is a hub for creativity and a catalyst for growth that is committed to putting artists first, supporting them throughout their careers with artist studios, giving access to modern equipment and tools, entrepreneurship programs, and 5,000 square feet of gallery space to exhibit and sell their work. They are where artists and people who care about them converge, connect, and thrive.


You will join an adaptive, creative, bold team dedicated and passionate about supporting artists and engaging people who care about them. Successful candidates will be just as committed and dynamic and will contribute to the organization’s success. This opportunity is ideal for someone comfortable in a fast-paced environment demonstrating discretion, creativity, and resourcefulness. The selected candidate will be a self-starter who can remain focused and manage multiple priorities. Our client is committed to investing in your growth through mentorship and professional development opportunities with flexible work and excellent benefits.


Responsibilities of the Executive Assistant & Project Coordinator:


Executive Assistant Duties (70%):

  • Manages the President + CEO’s calendar, inbox, and database entries with the highest level of confidentiality and accuracy
  • Prepares for and documents meetings by creating agendas, PowerPoint presentations, taking minutes, attendance, and follow-up items
  • Serves as the liaison between the CEO and external stakeholders, including board members, donors, partners, and volunteers
  • Coordinates expense management items, credit card reconciliations, and invoice payments
  • Assists in organization-wide public and philanthropic events as required
  • Greets callers and visitors and prepares for meetings as required


Philanthropic Duties (15%):

  • Supports philanthropic campaigns by generating reports and data and helping with mailings
  • Manages a calendar of touch points with current and prospective supporters
  • Organizes communications with our client's donor community, including newsletters and annual reports


Special Projects (15%):

  • Serves in a cross-functional capacity to support projects as assigned
  • Interfaces with artists, donors, external partners, teammates, and volunteers to collect information as needed
  • Manages project timelines, resources, and budgets while keeping President + CEO well-informed of challenges and successes


Qualifications of the Executive Assistant & Project Coordinator:

  • The ideal candidate will have a minimum of an Associate Degree in Communications, Business, Office Administration, or a related field and/or equivalent education and experience
  • Two to three years of work experience in an administrative role
  • Excellent verbal and written communication with the ability to connect across a variety of lived experiences
  • Demonstrated ability to work in a team, collaborate, and manage projects to completion
  • Able to work independently and make sound decisions while operating within a team framework
  • Ability to work a flexible schedule as dictated by the needs of the business for projects and meetings
  • Advanced proficiency in Microsoft products, including SharePoint, PowerPoint, Excel, and Word


Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. Our clients are dedicated to building a diverse and inclusive workplace. If this role sounds exciting but your past experience doesn't include every qualification in the job description, apply anyways You may be just the right candidate.

About Boulo: Boulo is the go-to recruiting expert for working mothers and employers that embrace flexibility for mutual benefit. With years of experience as recruiters, professionals and mothers, our optimism and hope knows no limits in making the workplace work for everyone. If you would like to receive updates about new jobs and jobs not publicly available, create your Boulo profile here: . Joining the Boulo Community is free.