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Contract Coordinator

1 month ago

North Chicago, United States SPECTRAFORCE Full time

Job Title: Contract Coordinator (100% onsite)

Duration: 6 Months (Possibility of extension)

Location: Lake County, IL (60064)


Qualifications & Requirements / Skillset:

  • Handling influx of contracts and data due to client’s acquisition of ImmunoGen.
  • Extracting metadata and assisting with purchase orders.
  • Utilizing template assignment notices, sending them to vendors.
  • Meticulous attention to detail is essential.
  • Proficiency in navigating diverse systems.
  • Seeking an individual with strong organizational skills.
  • Experience with Salesforce is advantageous.
  • Familiarity with Concur and SAP systems is beneficial.
  • Exceptional written and verbal communication abilities are required.
  • Previous paralegal experience and knowledge are advantageous.


What are the top 3-5 skills, experience or education required for this position:


1. Organized, detail-oriented; proactive, able to ask questions as needed

2. Strong Communication Skills; providing updates across functions; written and verbally

3. Contractual or Paralegal experience highly preferred


Purpose:

The Contract Coordinator in R&D Procurement will be responsible for timely and appropriate integration of agreements including creating assignment notices for the various agreement types including Clinical Study Agreements, Confidential Disclosure Agreements, Master Agreements, Investigator Initiated Agreements, Service Agreements ect…. In partnership with R&D Contract Operations, Legal and Business Stakeholders execute various activities to support companies’ integration of contracts from company acquisitions. This includes creating records in the contract lifecycle system, assigning historical agreements, requesting relevant shopping carts/Purchase Orders and communicating with relevant stakeholders as necessary for efficient completion of the project.


Responsibilities:


• Accountable for the timely preparation and execution of assignment notices for R&D Procurement activity.

• Manage and communicate priorities with stakeholders and the management team relating to the integration project status.

• Manage the shopping cart/ purchase order request process.

• Assist in the mapping of cut over purchase orders from legacy systems.

• Maintain data accuracy by entering relevant data and documents in the contract lifecycle system.

• Maintain appropriate tracking of contracts and their assignment status by relevant country timelines.

• Support contract negotiation of agreements and amendments as needed for Clinical Study Agreements, Confidential Disclosure Agreements, Master Agreements, Investigator Initiated Agreements, Service Agreements, and any other procurement agreements.

Qualifications:



List required and preferred qualifications (up to 10). Include education, skills and experience.


•Bachelor’s degree or equivalent work experience; a Health Care, business legal or scientific discipline preferred.

•At least 3 years of Clinical Research, business and/or contract/budget management experience. Ability to learn multiple concepts related to legal, compliance and regulatory matters in Clinical Research Experience in cross-functional interactions and working within a global environment is an advantage.

•Proven negotiation, critical thinking, tact, and diplomacy skills.

•Good planning and organizational skills and the ability to work effectively in a dynamic environment with competing priorities.

•Sense of urgency and strong goal orientation.

•Strong written and verbal communication including written and verbal fluency in English and local language (if not English).

•Proactive and positive team player. Able to maintain high performance during times of ambiguity and change in the work environment.

•Experience in line or matrix management is desirable.


Key Stakeholders:

R&D Stakeholders, Legal, Procurement, Finance, and Compliance.



About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:


Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.