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Receptionist

2 months ago

Miami, United States Forrest Solutions Full time

Forrest Solutions, a leading provider of workplace solutions, is seeking a sophisticated and engaging Receptionist to support our global law firm client in Miami. This prestigious client is known for its commitment to excellence and client satisfaction, and we are looking for someone who can uphold these high standards by delivering an exceptional guest experience.


Responsibilities:


  • Frontline Representation: Serve as the first point of contact for all clients and visitors at our global law firm client’s office, providing a warm and professional welcome.


  • Anticipate Needs: Proactively manage reception duties by anticipating the needs of guests and staff, ensuring a seamless and exceptional experience.


  • Guest Experience: Curate an environment where every guest feels valued, offering refreshments, managing visitor logs, and coordinating meeting arrangements.


  • Communication: Handle incoming calls and emails with the highest level of professionalism, directing inquiries to the appropriate parties with efficiency and care.


  • Administrative Support: Assist with scheduling, document preparation, and other administrative tasks as needed to support the smooth operation of the office.


  • Office Coordination: Manage conference room bookings, coordinate catering for meetings, and ensure the reception area is always immaculate and welcoming.


Qualifications:


  • Experience: Minimum of 3 years of experience in a similar role, preferably in a legal or corporate environment.


  • Proactive Attitude: Demonstrated ability to anticipate needs and be one step ahead in ensuring an exceptional guest experience.


  • Sophistication: Strong interpersonal skills with a polished, professional demeanor that reflects the high standards of our global law firm client.


  • Communication Skills: Excellent verbal and written communication skills, with the ability to engage with clients, staff, and visitors effectively.


  • Attention to Detail: Meticulous in managing tasks, with a keen eye for detail and a commitment to excellence.


  • Technology Proficiency: Comfortable using office technology, including phone systems, email, and scheduling software.


Why Join Us?


  • Support a Prestigious Client: Work on-site at a leading global law firm, contributing to a dynamic and professional environment.


  • Professional Growth: Opportunities for career advancement and professional development within Forrest Solutions and our network of prestigious clients.


If you are a proactive, sophisticated professional who excels at curating exceptional guest experiences, we encourage you to apply.


Forrest Solutions is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. We believe that diversity drives innovation and we are dedicated to fostering an environment where everyone feels respected, valued, and empowered to reach their full potential.