Project Coordinator

2 weeks ago

Boca Raton, United States Petfolk Full time
Petfolk is seeking a Project and Executive Coordinator, who will support the CEO and Brand Director by providing detail-oriented administrative and project support. This dynamic position blends traditional executive assistant duties with project coordination tasks on the brand front, offering the opportunity to work closely with senior leadership and across departments. You'll be the key point of contact for coordinating schedules, organizing team events, and assisting with key brand initiatives. This hybrid role requires 3-4 days a week in the office.

Key Responsibilities
Executive Support:
  • Provide executive support to the CEO, including managing calendars, scheduling meetings, booking travel, and handling expenses. Anticipate needs and ensure efficient time management.
  • Coordinate team offsites, events, and executive meetings, handling logistics and ensuring smooth execution aligned with company goals.
  • Act as a gatekeeper for the CEO, prioritizing time effectively, screening communications, and ensuring urgent matters are addressed while maintaining strict confidentiality.
  • Assist with personal tasks as needed to optimize the CEO's bandwidth, including personal scheduling and travel arrangements.
  • Handle sensitive information with discretion, safeguarding the confidentiality of business and personal matters.
  • Liaise with key stakeholders, including board members, senior leadership, and external partners, ensuring smooth communication and alignment.

Project Coordination:
  • Support special projects, especially those related to branding, by coordinating with internal teams and external partners to ensure timely execution.

Qualifications
  • 1-3 years of experience in executive support or project management, ideally within a fast-paced, high-growth environment.
  • Strong organizational skills with the ability to juggle multiple tasks and prioritize effectively.
  • Proactive problem-solver with the ability to anticipate the needs of the CEO and Brand Director.
  • Excellent communication skills, both written and verbal.
  • Detail-oriented with strong follow-through and a passion for execution.
  • Familiarity with branding, marketing, or creative departments is a plus.
  • Proficient in Google Suite or related software.

Benefits
  • Equity Compensation: At Petfolk we want employees to own equity in the company. As part of your compensation package, you will be offered stock shares that will grow in value over time.
  • Generous Paid Time Off Policy: We believe everyone does their best work when they are able to pursue their non-veterinary passions and spend time with family, so we make time-off a priority.
  • Paid Holidays: Family time and downtime are important Petfolk provides paid holidays annually, with no expectations of on-call or overnights.
  • Health Insurance: Your health is a top priority, so we offer medical, dental, and vision coverage for full-time employees and dependents with multiple plan choices and generous contributions towards premiums for both the employee and dependents.
  • Life Insurance & Disability: Petfolk offers Basic, Voluntary, & AD&D life insurance as well as short-term and long-term disability.
  • Petfolk Swag: We will send you and your furry family members Petfolk branded swag to rep proudly.
  • Employee discount on Petfolk services: We understand the stress and concern a sick pet causes. Petfolk proudly provides discounts on wellness and illness services, food, and medication for employee pets.
Learn More

  • IT Project Coordinator

    6 days ago

    Boca Raton, Florida, United States Pursuit Software Full time

    Pursuit Software is a dynamic software development company based in Boca Raton, FL. We are seeking an experienced IT Project Coordinator to join our team and help us deliver high-quality solutions to our clients.The salary for this position is estimated at $80,000 - $95,000 per year.In this role, you will be responsible for coordinating and executing IT...

  • Project Support Coordinator

    6 days ago

    Boca Raton, United States TGG Full time

    The Project Coordinator will be responsible for sourcing and managing labor and material vendors across the nation, ensuring effective communication and coordination with subcontractors and suppliers. This role requires proactive engagement in developing relationships with vendors, sourcing subcontractors and materials based on project needs, and maintaining...

  • Project Coordinator Lead

    6 days ago

    Boca Raton, Florida, United States JRM Construction Management Full time

    Job SummaryThis position plays a critical role in the success of our construction projects by coordinating site activities, ensuring quality, and maintaining safety standards. The ideal candidate will have extensive experience in construction management, excellent communication skills, and a strong understanding of construction disciplines, including union...

  • Custom Millwork Project Coordinator

    3 weeks ago

    Boca Raton, Florida, United States We Search People Full time

    Job OverviewWe are seeking an experienced Custom Millwork Project Coordinator to join our client's team in Boca Raton, FL. This role involves coordinating custom millwork projects from start to finish, ensuring timely delivery and high-quality results.About the RoleAs a Custom Millwork Project Coordinator, you will be responsible for analyzing architectural...

  • Project Coordinator

    3 weeks ago

    Boca Raton, United States Petfolk Full time

    Petfolk is seeking a Project and Executive Coordinator, who will support the CEO and Brand Director by providing detail-oriented administrative and project support. This dynamic position blends traditional executive assistant duties with project coordination tasks on the brand front, offering the opportunity to work closely with senior leadership and across...

  • Project Coordinator

    3 weeks ago

    Boca Raton, United States Petfolk Full time

    Petfolk is seeking a Project and Executive Coordinator, who will support the CEO and Brand Director by providing detail-oriented administrative and project support. This dynamic position blends traditional executive assistant duties with project coordination tasks on the brand front, offering the opportunity to work closely with senior leadership and across...

  • TGG | Project Support Coordinator

    6 days ago

    boca raton, United States TGG Full time

    The Project Coordinator will be responsible for sourcing and managing labor and material vendors across the nation, ensuring effective communication and coordination with subcontractors and suppliers. This role requires proactive engagement in developing relationships with vendors, sourcing subcontractors and materials based on project needs, and maintaining...

  • Customer Service Project Coordinator

    6 days ago

    Boca Raton, Florida, United States SERVPRO of South Palm Beach Full time

    As a key member of our team, you will be responsible for delivering exceptional customer service, ensuring prompt and efficient resolution of customer inquiries and concerns. Your excellent communication skills and ability to work under pressure will make you an asset to our company.The ideal candidate will have experience in the restoration industry, with a...

  • Senior Luxury Residential Project Coordinator

    1 week ago

    Boca Raton, Florida, United States Michael Page Full time

    About Michael PageAt Michael Page, we pride ourselves on delivering exceptional results for our clients and candidates. We are a leading global recruitment agency with a strong presence in the luxury residential construction industry.Job Title: Senior Luxury Residential Project CoordinatorLocation: Miami, FloridaJob Type: Full-timeSalary: $90,000 - $110,000...

  • Development Coordinator

    2 weeks ago

    Boca Raton, Florida, United States Anti-Defamation League Full time

    About the RoleWe are seeking a highly skilled Development Coordinator to provide administrative and project management support to our Development team.Job SummaryThis role will involve providing a broad range of administrative and project management support, including data entry, report generation, project coordination, and donor communication. The ideal...

  • Behavioral Therapist

    3 weeks ago

    Boca Raton, Florida, United States Project Brilliance Full time

    Project Brilliance Overview">We are a BCBA owned ABA therapy company dedicated to providing high-quality, ethical, and innovative care to children with autism spectrum disorders and other developmental disabilities. Our mission is to set a standard of care in the field and help families lead successful lives.">About the Role">This position offers the...

  • Dynamic ABA Therapist Opportunities

    3 weeks ago

    Boca Raton, Florida, United States Project Brilliance Full time

    About Project BrillianceProject Brilliance is a pioneering ABA therapy company, committed to delivering exceptional care to children with autism spectrum disorders and related developmental disabilities. Our mission is to set the standard for quality, ethics, and innovation in the field.We're seeking dedicated professionals to join our team of skilled...

  • Early Intervention Specialist

    3 weeks ago

    Boca Raton, Florida, United States Project Brilliance Full time

    Company OverviewProject Brilliance is a dedicated ABA therapy company committed to delivering high-quality, innovative care to children with autism spectrum disorders and related developmental disabilities. Our mission is to provide exceptional services that empower families to thrive.About the RoleWe are seeking a highly skilled Board-Certified Behavior...

  • Smartsheet Project Coordinator

    3 weeks ago

    Boca Raton, Florida, United States The Judge Group Full time

    The Judge Group is currently seeking a highly skilled Smartsheet Administrator to join their team. This 12+Months Contract role offers a competitive salary of $80,000 - $110,000 per year, depending on experience.In this role, you will work closely with business owners to gather project requirements and constraints related to trackers and reports in...

  • Governance Risk and Compliance Project Coordinator

    6 months ago

    Boca Raton, United States TransUnion LLC Full time

    What We'll Bring: TransUnion is a global information and insights company which provides solutions that help create economic opportunity, great experiences and personal empowerment for hundreds of millions of people in more than 30 countries. We call this Information for Good®. TransUnion is a leading credit reference agency and we offer specialist...

  • HVAC Project Coordinator

    1 day ago

    Boca Raton, Florida, United States Blue Frontier, Inc Full time

    Commercial Engineer AssistantBlue Frontier, Inc. is a cutting-edge company that has revolutionized the HVAC industry with its game-changing air conditioning and dehumidification technology. We are seeking a skilled Commercial Engineer Assistant to join our team and help us achieve our goals. As a member of our team, you will play a vital role in bridging the...

  • Behavior Analyst

    3 weeks ago

    Boca Raton, Florida, United States Project Brilliance Full time

    Project Brilliance, a BCBA-owned company, is committed to providing exceptional ABA therapy services to children on the autism spectrum and related developmental disabilities. Our goal is to set a standard of care in the field while helping children acquire valuable skills and their families lead successful lives.We are seeking experienced Board-Certified...

  • Construction Project Coordinator

    6 days ago

    Boca Raton, Florida, United States JRM Construction Management Full time

    This is an excellent opportunity to join JRM Construction Management as a Site Operations Director. In this role, you will be responsible for overseeing all site construction activities, including maintaining the highest quality and supervising trade and field personnel. Your duties will also include administering good construction safety practices with all...

  • Strategic Project Coordinator for Machine Vision Innovation

    3 weeks ago

    Boca Raton, Florida, United States Vision Markets - Your global growth in Machine Vision Full time

    At Vision Markets, we are committed to helping our clients achieve global growth in Machine Vision. We're currently seeking a skilled Technical Project Manager to join our team.About the RoleThis is an individual contributor role where you will be the primary project management resource for our company. You will work closely with functional departments and...

  • Board Certified Behavior Analyst

    4 weeks ago

    Boca Raton, United States Project Brilliance Full time

    Job DescriptionJob DescriptionProject Brilliance is a BCBA owned ABA therapy company committed to providing the best quality, ethical, and most innovative ABA therapy to children on the autism spectrum and other related developmental disabilities, all the while striving to set a standard of care in the field. We aim to not only help children gain valuable...