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Construction Project Coordinator

2 months ago

Indianapolis, United States Performance Services Full time

Founded in 1998, Performance Services (PSI) is a design and construction firm specializing in constructing and renovating education and government facilities utilizing guaranteed energy savings (performance contracts) and the design-build procurement method. The company is a leading design-builder for high-performing learning and working environments, including solar, water, and smart city infrastructure improvements for cities and towns. Headquartered in Indianapolis, the company has a presence in 15 states.


The Construction Project Coordinator is responsible for supporting the project team, this position implements various processes and procedures to ensure projects are completed within budget and on schedule.


DUTIES, TASKS AND RESPONSIBILITIES:

Communication & Collaboration

•Effectively collaborate with the project team regarding contract documents, change orders, contract modifications, and approvals.

•Solicit problem-solving ideas.

•Communicate with Accounting to ensure all subcontract documents are fully executed prior to payment.

•Communicate and collaborate with subcontractors during the project’s pre-construction, construction, and job close-out phases.

•Collaborate with in-house counsel regarding contract documents, if needed.


Documents & Applications

•Compile and issue subcontracts, work orders, purchase orders, subcontractor compliance, and change orders.

•File and maintain fully executed contract documents.

•Vetting of subcontractor pre-qualifications about W9 status and insurance coverage limits.

•Ensure Project Managers have the latest versions of subcontract documents prior to the PM creating pre-bid packages.

•Commit fully approved subcontract and vendor-related costs in Timberline Construction Accounting software.


Project Assistance

•Assist in the development and enhancement of project reporting.

•Assist with special projects as requested.

•Support subcontractors with documents process for the length of projects.

•Assists with overall Project Management responsibilities, including drafting owner billing schedule of values, scheduling, and coordination of subcontractors and vendors.

▪Subcontractors – Submittals, O&M’s

▪Vendors – Equipment lead time, scheduling

•Involved with various aspects of the bid process, including managing bidding in Procore (or desired method,) subcontractor communication, organizing incoming bids for final leveling and selection.

•Distribution of Project Plans

•Submittal distribution for all scopes of work, documentation

▪Upkeep of records and submittals, O&M requests during course of construction to proactively prepare for close out.

▪179D

•Assist with project change orders.

•Building permit research, applications, distributions

•Creating or reviewing, sending of subcontracts/agreements based on Exhibit A creation (by PM or with review and approval of PM)

•Davis-Bacon, ESSER, Funding compliance maintenance as required.

•Work with Safety to ensure jobsite safety posting requirements.

•Project close-out up to and including Operations & Maintenance Manuals, Substantial Completion, Warranty Letter creation and execution, and preparation for handover to Performance Assurance.


General Office Duties

Coverage of front office duties, including front desk coverage, mainline telephone answering, etc. when an urgent need arises.


WORKING CONDITIONS

Office functions will primarily be performed at PSI’s main business office


MINIMUM QUALIFICATIONS

Education/Experience

•Bachelor’s Degree with accounting or business classes preferred.

•Prefer 5 years of knowledge and experience with construction accounting practices.

•Experience or knowledge of lien waiver and insurance requirements, subcontractor insurance verification, and W- 9 requirements.

•Experience with spreadsheets required.

•Experience with PDF programs required.

•Experience or knowledge of standard contract terms and conditions.

•Experience or knowledge of project structure in a construction environment.

•Experience with Timberline Software or other accounting platforms is a plus.

•Experience with Procore Construction Management software is a plus but not necessary. However, Procore certification will be required at some point.


Physical Demands


The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. The employee is occasionally required to sit, climb or balance, and stoop, kneel, crouch, or crawl. The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This job description in no way states or implies that these are the only activities to be performed by the individual occupying this position. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.


Performance Services, Inc. is an EEO employer that values integrity and workplace diversity. All qualified applicants are encouraged to apply.