Intermediate Administrative Assistant | Construction and Facilities Management

2 days ago

New York, United States Consulting For Architects, Inc. Full time


Title:
Intermediate Administrative Assistant | Construction and Facilities Management

Client :
The objective of the Construction Management and Facilities group of this celebrated university is to provide the highest quality research, teaching, and residential environments possible for faculty and students to live, learn and work. The group is responsible for construction management for academic and infrastructure capital projects, strategic planning and budgeting, code compliance monitoring and reporting, project management procedures, sustainability, and energy programs as well as MEP operations and maintenance.

Description:
Immediate need for an Administrative Assistant for the Facilities Management team, with excellent administration and reception skills. In about four months, this person will transition to the Technical Services team. Someone who enjoys a fast-paced environment.
Responsibilities:
  • General administration and reception tasks such as answering phones, emails, scheduling, and file management.
  • Keeping track of office supplies, ordering new materials when needed.
  • Processing department invoices and distributing to the correct departments.
  • Monitoring and assisting department engineers with reimbursements.
  • Maintaining and monitoring financial records via MS Access database.
  • Communicating with vendors.
  • Ordering and managing inventory for uniforms.
  • Managing and tracking vendor and employee identification requests, access, and renewals.
  • Assisting dept. managers with onboarding and preparing new employees.
  • Proficiency in Google Drive, Sheets, and Docs.
  • Proficiency in Microsoft Office including Access.
Qualifications:
  • Minimum 5 years of experience as an admin or similar.
  • Proven experience processing invoicing.
  • Proven experience maintaining and monitoring financial records.
  • Experience using MS Access
  • Experience managing an inventory.
Education:
College diploma is not required.
To Apply:
If you have the knowledge, skills, and experience for this role, please email your resume directly to . Referrals:

Increase in salaries:
We have a proven track record of negotiating above-market salaries for our permanent placements.

Recruiters:
Josh Rabbani,
Kirty Rajput,
Sadia Noor Joya,
Bob Giangrasso,
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