Administrative Officer

Found in: Talent US 2 C2 - 7 days ago

Tuscaloosa, United States Veterans Health Administration Full time

Summary

The primary purpose of this position is to provide administrative management and oversight to programs related to Quality Management. The incumbent performs administration, human resources management, program analysis, office support, and some budgetary program functions. The incumbent provides tools to assess effectiveness and efficiency of program operations and provides supervisor and higher-level staff with data to resolve problems on administrative activities.

Duties

Controlled Substance Inspection Coordinator
Duties include programmatic oversight and leadership for the program, as well as the coordination of monthly inspections, education and training of Controlled Substance Inspectors, submission of monthly summary reports (inclusive of discrepancies and related responses from area supervisors) and quarterly summary reports including problematic identified trends. These reports are provided to the Medical Center Director through Quality Management. The incumbent must ensure the medical center follows the details outlined in the Controlled Substance Medical Center Policy and VHA Handbook 1108.02. Ensuring the Controlled Substance Inspectors conduct monthly, unannounced controlled substance inspections of Pharmacy vaults, all inpatient units, research, emergency caches and emergency carts where controlled substances are stored. Complete the control substance drug certification training in TMS prior to participation in the Controlled Substance Inspection Program.

Administrative Management
Provides for the overall administrative management for the organization. This may include interpreting administrative policies, developing/implementing local policies, defining administrative requirements and/or providing advice to top management on related issues. Applies new policies, provides advice on requirements maintain administrative systems and prepares administrative paperwork. Reviews and evaluates completed staff actions (memos, reports, studies, fact sheets, information papers) for overall quality of the document, appropriate levels of coordination, consistency, logic, soundness of recommendations, and compliance with policy. Contacts the originating office to recommend changes, etc. before documents are forwarded to higher levels. Prepares reports with findings and recommendations based on management and administrative considerations. Completes labor mapping and certification needs in support of managerial cost accounting and decision management for clinical service.

Human Resources Management
Directs the human resources management program for the organization, performing or overseeing the full range of human resources requirements. Acts as the liaison with Human Resources Management Service (HRMS) concerning personnel-related matters. Provides advice and assistance to the Chief of Quality Management and staff concerning Federal and agency human resources processes and procedures. Assists managers and staff in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, drafting disciplinary and adverse actions, responding to grievances, and bargaining requests and handling other labor relations issues. Reviews, analyzes, and interprets incoming requests, recommends appropriate action, or suggests appropriate alternative based on knowledge of internal operations, agency personnel policies, budgetary constraints, and work priorities.

Budgeting/Financial Management
Provides for the budgeting and financial management for the organization. This includes budget formulation, justification, and execution; financial management and financial reporting. Provides advice to management and program personnel on budgetary and finance issues. Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources. Participates with managers in reviewing office needs, plans and goals to develop budget data and justification for review and approval. Prepares budget package for submission to top management and responds to all questions related to the package. After budget has been approved, directs execution of the budget. Monitors balances and status of projects and recommends reprogramming of funds as needed.

Procurement/Contracting
Manages procurement and contracting for the Service. This may include preparing procurement requests, evaluation proposals for work, acting as a COR for procurements and/or maintaining procurements that requires varying approaches. Initiates and prepares contracts to secure adequate resources to facilitate operations to include determining appropriate costs, performing cost analysis, soliciting bids, writing sole source justifications, and communicating both orally and in writing with Contract Officers and vendors. Prepares and reviews purchase orders for supplies and non-expendable property. Exercises authorizations for obligation and expenditures of funds.

Work Schedule: Monday through Friday; 8:00am-4:30pm
Compressed/Flexible: Not Available
Telework: Not Available
Virtual: This is NOT a virtual position.
Position Description/PD#: Administrative Officer / PD10320-0 and PD11263-0
Financial Disclosure Report: Not required

  • Administrative Assistant

    7 days ago

    Tuscaloosa, United States Indian Rivers Behavioral Health Full time

    Job DescriptionJob DescriptionAdministrative AssistantCrisis CenterFull-Time- Tuscaloosa, AL -Competencies:Must possess a thorough understanding of the use of electronic health records and Microsoft Office programs.Maintain office management of assigned administrative facility.Must be able to deal with difficult situations appropriately, communicate...

  • Administrative Assistant

    2 weeks ago

    Tuscaloosa, United States Indian Rivers Behavioral Health Full time

    Job DescriptionJob DescriptionAdministrative AssistantCrisis CenterRelief - 12 hour shifts- Tuscaloosa, AL -Competencies:Must possess a thorough understanding of the use of electronic health records and Microsoft Office programs.Maintain office management of assigned administrative facility.Must be able to deal with difficult situations appropriately,...

  • Administrative Assistant

    Found in: Talent US C2 - 7 days ago

    Tuscaloosa, United States Indian Rivers Behavioral Health Full time

    Administrative Assistant Crisis Center Relief - 12 hour shifts - Tuscaloosa, AL - Competencies: Must possess a thorough understanding of the use of electronic health records and Microsoft Office programs. Maintain office management of assigned administrative facility. Must be able to deal with difficult situations appropriately, communicate...

  • Associate Wealth Management Advisor

    7 days ago

    Tuscaloosa, United States Canterbury Capital Wealth Management Full time

    Job DescriptionJob DescriptionWe are currently seeking high quality, motivated individuals to join Canterbury Capital Wealth Management as an Associate Wealth Management Advisor in our Tuscaloosa, Alabama office. The ideal candidate will be responsible for assisting in client advisory, investment management, financial planning, and administrative aspects of...

  • Medical Front Desk Receptionist

    2 weeks ago

    Tuscaloosa, United States Ascend Plastic Surgery Partners MSO LLC Full time

    Job DescriptionJob DescriptionAbout Ascend Plastic Surgery PartnersAscend Plastic Surgery Partners is a Management Services Organization (MSO) in the field of Plastic Surgery and Aesthetics. Founded on a commitment to excellence, innovation, and patient care, Ascend PSP brings together a network of highly accomplished plastic surgeons and their practices to...

  • Call Center Operator

    6 days ago

    Tuscaloosa, United States Indian Rivers Behavioral Health Full time

    Job DescriptionJob DescriptionCall Center OperatorAdministrationFull-Time;40 hours per weekMonday-Friday; 8:00am-5:00pm-Tuscaloosa, AL -COMPETENCIESMust possess excellent computer skills and a thorough understanding of the use of standard office equipment including computers, multi-line phone systems, photocopiers and facsimile machines.Must be able to greet...

  • Call Center Operator

    Found in: Talent US C2 - 6 days ago

    Tuscaloosa, United States Indian Rivers Behavioral Health Full time

    Call Center Operator Administration Full-Time; 40 hours per week Monday-Friday; 8:00am-5:00pm -Tuscaloosa, AL - COMPETENCIES Must possess excellent computer skills and a thorough understanding of the use of standard office equipment including computers, multi-line phone systems, photocopiers and facsimile machines. Must be able to greet consumers...

  • Sr. Network Engineer

    3 days ago

    Tuscaloosa, United States Airswift Full time

    Airswift is partnered with one of the biggest Refineries in the state of Alabama to find their new Sr. Network Engineer! The Sr. Network Engineer biggest responsibility is to oversee all network infrastructure management and ensure its proper functioning and smooth operations. Main responsibilities: Install, configure, and maintain Cisco routers, switches,...

  • Sr. Network Engineer

    Found in: Appcast Linkedin GBL C2 - 3 days ago

    Tuscaloosa, United States Airswift Full time

    Airswift is partnered with one of the biggest Refineries in the state of Alabama to find their new Sr. Network Engineer! The Sr. Network Engineer biggest responsibility is to oversee all network infrastructure management and ensure its proper functioning and smooth operations.Main responsibilities:Install, configure, and maintain Cisco routers, switches, and...

  • Sr. Network Engineer

    Found in: Appcast US C2 - 4 days ago

    Tuscaloosa, United States Airswift Full time

    Airswift is partnered with one of the biggest Refineries in the state of Alabama to find their new Sr. Network Engineer! The Sr. Network Engineer biggest responsibility is to oversee all network infrastructure management and ensure its proper functioning and smooth operations.Main responsibilities:Install, configure, and maintain Cisco routers, switches, and...

  • Certified Medical Coder

    Found in: Talent US C2 - 2 weeks ago

    Tuscaloosa, United States NHS Management, LLC Full time

    PURPOSE: To perform the successful and timely completion of all business and financial functions within the parameters established by Southern NP Associates, LLC guidelines, state and federal regulations, and as needed to achieve the financial goals of the facility. Promote an environment that provides optimal efficiencies and superior quality of the...

  • Sr. Network Engineer

    6 days ago

    Tuscaloosa, United States Verinext Full time

    Join Verinext, a technology company that's not just keeping up with the future, but actively shaping it. At Verinext, we firmly believe that work should be as enjoyable as it is rewarding. As a Presales Solution Architect, you'll be stepping into an environment that thrives on innovation and fun. Our team-oriented culture isn't just a buzzword; it's a...

  • Sr. Network Engineer

    2 days ago

    Tuscaloosa, United States Verinext Full time

    Join Verinext, a technology company that's not just keeping up with the future, but actively shaping it. At Verinext, we firmly believe that work should be as enjoyable as it is rewarding. As a Presales Solution Architect, you'll be stepping into an environment that thrives on innovation and fun. Our team-oriented culture isn't just a buzzword; it's a...

  • Sr. Network Engineer

    2 days ago

    Tuscaloosa, United States Airswift Full time

    Airswift is partnered with one of the biggest Refineries in the state of Alabama to find their new Sr. Network Engineer! The Sr. Network Engineer biggest responsibility is to oversee all network infrastructure management and ensure its proper functioning and smooth operations. A variety of soft skills and experience may be required for the following role...

  • Certified Medical Coder

    Found in: Talent US C2 - 2 weeks ago

    Tuscaloosa, United States NHS Management Full time

    PURPOSE:To perform the successful and timely completion of all business and financial functions within the parameters established by Southern NP Associates, LLC guidelines, state and federal regulations, and as needed to achieve the financial goals of the facility.  Promote an environment that provides optimal efficiencies and superior quality of the...

  • Sr. Network Engineer

    6 days ago

    Tuscaloosa, United States Hunt Consolidated Full time

    Key Responsibilities: Network Infrastructure Management: Install, configure, and maintain Cisco routers, switches, and Palo Alto firewalls, along with HP/Aruba switches, Wi-Fi access points, and SilverPeak SD-WAN infrastructure, ensuring seamless network operations. Coordinate and support all data and telecommunications circuits to guarantee optimal...

  • Sr. Network Engineer

    7 days ago

    Tuscaloosa, United States Verinext Full time

    Join Verinext, a technology company that's not just keeping up with the future, but actively shaping it. At Verinext, we firmly believe that work should be as enjoyable as it is rewarding. As a Presales Solution Architect, you'll be stepping into an environment that thrives on innovation and fun. Our team-oriented culture isn't just a buzzword; it's a...

  • Sr. Network Engineer

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Tuscaloosa, United States Verinext Full time

    Join Verinext, a technology company that's not just keeping up with the future, but actively shaping it. At Verinext, we firmly believe that work should be as enjoyable as it is rewarding. As a Presales Solution Architect, you'll be stepping into an environment that thrives on innovation and fun. Our team-oriented culture isn't just a buzzword; it's a...

  • Sr. Network Engineer

    Found in: Appcast US C2 - 7 days ago

    Tuscaloosa, United States Verinext Full time

    Join Verinext, a technology company that's not just keeping up with the future, but actively shaping it. At Verinext, we firmly believe that work should be as enjoyable as it is rewarding. As a Presales Solution Architect, you'll be stepping into an environment that thrives on innovation and fun. Our team-oriented culture isn't just a buzzword; it's a...

  • Maintenance Mechanic

    Found in: beBee jobs US - 7 days ago

    Tuscaloosa, Alabama, United States Department Of Veterans Affairs Full time

    Summary ALL US CITIZENS DIRECT HIRE AUTHORITY: The U.S. Office of Personnel Management (OPM) has granted the Veterans Health Administration (VHA) Direct Hiring Authority for Maintenance Mechanic positions based on a critical hiring need identified within the Department of Veterans Affairs (VA). This authority does not require the application of Veterans'...