Project Management Specialist

1 month ago

Helena, United States State of Montana Full time
Project Management Specialist-(24141915)

Every day, Montana Department of Justice employees are dedicated to ensuring the well-being and rights of the people of our great state. The Department of Justice does the right thing for the right reason.If you are looking for an opportunity to be part of a team that builds a culture of character and excellence, demonstrates collaboration and selfless public service, and upholds the law while pursuing public safety, the Department of Justice may have a career for you

Division Overview:

Justice Information Technology Services (JITS) serves the Montana Department of Justice (DOJ) Attorney General and provides vital Information Technology (IT) infrastructure upon which Montanans and local and state law enforcement agencies rely for timely, accurate information. JITS manages the IT systems, services, and interfaces to support approximately 900 DOJ employees, 325 statewide county motor vehicle system users, and over 3,000 Criminal Justice Information Network (CJIN) users across the state. The work of JITS directly supports the citizens of Montana and the DOJ staff who are involved in legal cases involving the State and its people to include missing persons, victim services, children’s justice, consumer protection, criminal investigations, highway safety, motor vehicle operations, gambling control, criminal history information, and forensic laboratory services. Our mission to enhance operations and efficiency with IT in the pursuit of the DOJ mission is challenging, exciting, and rewarding, both professionally and personally.

Job Overview :

The Project Management Specialist will lead or manage teams in JITS projects undertaken to create a unique product, service, or result.Work with project stakeholders, sponsors, and teams to initiate, plan, execute, monitor/control, and close projects, regardless of industry.

Assist with developing project business cases. Develop the project charter and gain approval or assist project sponsor or initial project team with development of the charter and approval process. Conduct project kick-off meetings. Facilitate sessions to gather business requirements; review historical information such as strategic plans, project proposals, business cases, funding information, etc. Develop and implement the project plan to include determining methodologies, scope, and deliverables of the project; identifying the work required to successfully complete the project; preparing a project budget and staffing plan; identifying and assessing risks and issues; and gaining acceptance of the plan. Monitor and manage project costs to ensure project is completed within budget. Manage project schedules to address risks, issues, and ensure timely completion of the project and milestones through regular project status meetings. Monitor and manage project quality to ensure the deliverables will satisfy the needs for which the project was undertaken. Provide oversight of vendors, consultants, and outsourcing services to ensure compliance with contracts. Perform project post-implementation activities such as soliciting feedback from stakeholders, preparing a report, and archiving of information. Ensure project management activities contribute to and achieve strategic and organizational objectives. Manage projects impacting multiple, unrelated business units and stakeholders with conflicting priorities and needs. Integrate projects with multiple applications or business processes. Review project team performance criteria; evaluate data and identify areas of underperformance and areas requiring corrective action. May provide public presentations across differing agencies or to executive, judicial, and legislative entities.

Minimum Qualifications:

Bachelor’s degree in business administration, project management, or related field. Four years of experience managing projects. Other combinations of education or experience may be substituted.

Special Instructions:

The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to an evaluation of the résumé and cover letter, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.

Additional materials, references or information submitted by the applicant, but not requested, will not be considered.

Successful applicant(s) will be subject to:

Criminal History Fingerprint Check Driving History

HOW TO APPLY: 

.

Tip: When attaching your resume, you must mark the attachment as a “Relevant File”.

Your Résumé: Please include all work experience as well as job duties that demonstrate your qualifications for this position.Include dates of employment (month & year- start & end) and the reason you left each job.

Your Cover Letter: Please address the following questions: 

Can you describe a complex project you have managed from start to finish, including the scope, timeline, and budget? What are some of the biggest challenges you have faced as a project manager, and how have you overcome them? 

A complete online state application is not required. To initiate an application, attach the résumé to be considered for this position.Failure to attach résumé will result in an incomplete application that will not be considered further.

Only electronic applications will be accepted.Materials submitted but not requested will not be considered in the selection process.

All documents for Veteran or Disability preference must be received or date stamped by the closing date.Please submit preference documentation to Terri Christianson at via .

To request an accommodation with the application process, please contact the HR office.

Your service is rewarded with competitive compensation and generous

Medical, dental and vision coverage Retirement plans Generous paid vacation, sick and holidays Pre-tax Flexibility Spending Accounts Employee Assistance Program

State of Montana employment may qualify for student loan forgiveness under the .

This Organization Participates in .

Minorities are under-represented in this position and are encouraged to apply.

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