Administration Assistant

2 weeks ago


Mastic Beach, United States MyCareersFuture Full time

Roles & Responsibilities

Location: Juying Secondary School, 33 Jurong West St 91, Singapore 649038

Contract Period: 1 Dec 2024 to 30 Nov 2025 (with an option to extend for one year)

Working Hours:

Monday to Thursday: 8:30 AM - 5:30 PM (inclusive of a 30-minute lunch break) Friday: 9:30 AM - 6:30 PM (inclusive of a 30-minute lunch break) Note: No service required on Saturdays, Sundays, and public holidays

Objective:
To support the administrative functions of Juying Secondary School by providing competent administrative assistance in various office tasks, ensuring smooth and efficient operations within the school environment.

Key Responsibilities:

Student Assistance: Attend to students' requests and needs at the General Office.
Assist students who report unwell or have minor injuries.
Document Management: Receive and process forms and documents submitted by students (e.g., financial assistance, bursaries).
Record incoming and outgoing mail.
Sort, file, and manage general office documents.
Data Entry and Reporting: Perform simple data-entry tasks (e.g., listings, surveys).
Assist in maintaining accurate records of office activities and reports.
Vendor Coordination: Receive and manage deliveries from vendors.
Administrative Support: Provide administrative support to various office operations as assigned by the school.
General Office Duties: Assist in any other ad-hoc duties as required by the school.

Qualifications & Experience:

Experience: Minimum 3 years of relevant working experience in an administrative role. Education: Minimum 3 GCE 'O' Level passes including English, or
NITEC (Office Skills) or N Level certificate.
Candidates with relevant experience but without the required educational qualifications may be considered.

Skills & Competencies:

Communication: Excellent verbal and written communication skills, with the ability to interact effectively with students, staff, and vendors. IT Proficiency: Proficient in Microsoft Office applications (Word, Excel, PowerPoint). Organization: Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment. Attention to Detail: Meticulous in handling documents and data entry tasks. Interpersonal Skills: Good interpersonal skills, with the ability to work collaboratively in a team environment. Problem Solving: Ability to manage multiple tasks and handle challenges effectively.

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