Accountant II
4 weeks ago
Accountant II
Performs routine (journey-level) accounting and financial analysis work. Work involves review, analysis and preparation of accounting documents and reports. Specializes in payment of vendor and grant invoices. May provide assistance with technical advice to department and program staff on proper accounting treatment of grant and vendor invoices. Reviews and determines appropriate account codes and/or chart field information to code accounting documents, including but not limited to, vouchers, invoices, and other financial documents. Uses a variety of software applications including CAPPS, USAS, and agency specific applications, Excel, and Word to perform essential job functions. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
(40%) Uses Microsoft Access/Excel/Word, Hal file, USAS and, HHSAS to perform essential job functions. Receives, reviews, researches, and processes vendor and grant invoices in the agency accounting systems. Includes the agency accounting systems CAPPS & USAS, Invoice Tracking Database, and Hal File the agency records retention data base; Follows all payment policies and processes and informs management of any noncompliance issues within and outside of accounting before completing the payment process. Confirms account codes and chart field coding, service dates and invoice received dates on invoices and non-employee travel vouchers. Verifies purchase orders have been set up appropriately before entering a voucher. May approve vouchers entered by members of other payment teams within Accounts Payable. 20% serves as subject matter experts to program and budget staff for account codes and state and federal accounting rules applicable to accounts payable; Identify and communicate funding issues to appropriate budget and program management; (20%) process ETVs (Expenditure Transfer Vouchers) and POAs (Purchase Order Adjustments) related to voucher coding and payments/revisions. 10% Provides technical assistance to agency staff on accounting matters related to voucher processing and invoice tracking. Trains peers in payment process. Completes required internal and external training and refreshers. (5%) Assist with the preparation of various reports including Voucher, POA and ETV production measures for management review. (5%)Performs related duties as assigned that include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or continuity of operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of bookkeeping/accounting principles and rules related to accounts payable. Advanced software skill in Microsoft Excel and Microsoft Word. Good written communication skills and the ability to work with others. Ability to draw on skills and knowledge to anticipate potential issues and recommend solutions to those issues.
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