Associate Director for Major Events and External Relations
3 weeks ago
The right Associate Director for Major Events and External Relations will be a self-motivated, empathetic, high performer who consistently achieves departmental, organizational, and institutional objectives. Primary responsibilities include conceptualizing, planning, and executing high-level events on behalf of the University’s president and senior leaders. Events include, but are not limited to Finals Weekend, events sponsored by the President, building dedications, Commonwealth Day, Homecomings, Days on the Lawn, New Student Orientation, Reunions Weekend, Family Weekend, advancement events, visits by dignitaries, sports-related events, and other special and pan-University events.
The Associate Director is responsible for managing two coordinators on the Major Events and External Relations team, including oversight of each coordinator’s portfolio of responsibilities. These responsibilities include the creation and maintenance of all departmental print and digital communications, websites, inbound and outbound phone and e-mail communications, web-based event registrations, and event planning support for all events managed by the Major Events and External Relations team.
The Associate Director will advise the Executive Director on important issues and requests and, on occasion, may be asked to represent the Executive Director at meetings, University events, or on University committees.
The Associate Director will interact daily with key stakeholders, including event attendees, University leaders, faculty, staff, students, and community members.
In addition to the above job responsibilities, other duties may be assigned.
Required education/experience/skills:
Bachelor’s Degree and 4 years of related experience 2 or more years of experience in personnel management and demonstrated ability to motivate, develop, and retain a diverse and high performing team. Experience with negotiating contracts with vendors. Experience managing multiple concurrent projects in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Detail-oriented with strong organizational and time management skills. Strong interpersonal and public relations skills in interacting with diverse constituencies. Aptitude for exercising independent judgement and proactive critical thinking. Exceptional written and verbal communication skills. Ability to be flexible when confronted with changing priorities. Ability to work in an environment with clearly defined processes and procedures. Ability to work in a team environment where a project’s success is determined by both the individual and team’s efforts. Understanding of protocol, discretion, and confidentiality. The job may occasionally require travel to attend meetings or events, as well as the ability to work evenings and weekend events on an as-needed basis.
Preferred skills:
Six or more years of related event planning and managerial experience. Experience working in higher education or a non-profit organization. Experience working with Cvent, Eventbrite, and other event registration tools.
For additional information about the position, please contact Cecil Banks, Executive Director for Major Events and External Relations at .
Salary Range: Anticipated hiring range of $90,000 to $100,000 annually, commensurate with education and experience.
Physical demands:
This position is a primarily sedentary job involving extensive use of desktop computer. On occasion for events, it will require the ability to move event materials as needed (20 lbs.), as well as moving and being in a stationary position.
The position is located in Charlottesville, VA and is required to work in a shared office space on the grounds of the University of Virginia.
The anticipated start date is Summer 2024. This is an Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits .
This position will remain open until filled. Review of Applicants will begin on Monday, May 20, 2024 . The University will perform background checks on all new hires prior to employment. This position will not sponsor for work visas.
To Apply:
Please apply through the University job board, Careers at UVA , and search for R0059914 .
Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their ‘Jobs Hub’. Applicants must complete an application online with the following documents:
CV Cover letter
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
For questions about the application process, please contact Daniel Strong, Senior Recruiter at .
For more information about UVA and the Charlottesville community please see and .
MINIMUM REQUIREMENTS
Education: Bachelor's degree
Experience: Four years of experience. Additional experience may be considered in lieu of degree.
Licensure: None.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
-
Events and Facilities Project Associate
3 weeks ago
Charlottesville, United States Commonwealth of Virginia Full timeThe School of Education and Human Development at the University of Virginia seeks two Project Associates who will join the dean’s office team and provide project management support while working with collaborative project teams. The applicants should indicate their preference in their cover letter. Project Associate for Events The Project...
-
Assistant or Associate Director of Development
3 weeks ago
Charlottesville, United States Commonwealth of Virginia Full timeUVA’s Office of University Advancement seeks candidates for an Assistant or Associate Director of Development . The Assistant/Associate Director will represent the University of Virginia, its programs, policies, personnel, traditions, philosophy, and objectives to all constituent groups. The Assistant/Associate Director will generate philanthropic support...
-
Event Planner
4 weeks ago
Charlottesville, United States Monticello Full timeThe Thomas Jefferson Foundation seeks a full-time Event Planner. Reporting to the Director of Events and Food & Beverage, this hands-on position coordinates a variety of events being hosted at Monticello's venue spaces, including weddings, social functions, and corporate events, in addition to assisting with public and private events hosted by Monticello,...
-
Event Planner
4 days ago
Charlottesville, Virginia, United States Monticello Full timeThe Thomas Jefferson Foundation seeks a full-time Event Planner. Reporting to the Director of Events and Food & Beverage, this hands-on position coordinates a variety of events being hosted at Monticello's venue spaces, including weddings, social functions, and corporate events, in addition to assisting with public and private events hosted by Monticello,...
-
Event Planner
3 weeks ago
Charlottesville, United States Monticello Full timeThe Thomas Jefferson Foundation seeks a full-time Event Planner. Reporting to the Director of Events and Food & Beverage, this hands-on position coordinates a variety of events being hosted at Monticello's venue spaces, including weddings, social functions, and corporate events, in addition to assisting with public and private events hosted by Monticello,...
-
Research Associate Director
2 weeks ago
Charlottesville, United States VA Dept of Transportation Full time**Title**: Research Associate Director **State Role Title**: Scientist Manager III **Hiring Range**: $107,986 - $175,478 **Pay Band**: 7 **Agency**: VA Dept of Transportation **Location**:VA Trans Research Council **Recruitment Type**: General Public - G **Job Duties** What drives you? Whether it's knowing the work you do makes a difference, having a...
-
Director of Development, University Library
4 weeks ago
Charlottesville, United States University of Virginia Full timeDevelopment Directors manage development efforts for a unit or small school. They are responsible for planning and creating fundraising strategy, including major gifts, planned giving, annual giving, stewardship, events, and foundation fundraising. In addition, they manage their own portfolios and cultivate and solicit major gifts. They represent their...
-
Director of Development, University Library
22 hours ago
Charlottesville, United States University of Virginia Full timeDevelopment Directors manage development efforts for a unit or small school. They are responsible for planning and creating fundraising strategy, including major gifts, planned giving, annual giving, stewardship, events, and foundation fundraising. In addition, they manage their own portfolios and cultivate and solicit major gifts. They represent their...
-
Assistant or Associate Director of Programs
2 weeks ago
Charlottesville, United States University of Virginia Full timeThe Contemplative Sciences Center at the University of Virginia seeks applicants for an Assistant/Associate Director of Programs for the Contemplative Commons. The Assistant/Associate Director will provide leadership, supervision, and guidance to ensure the programs effectively meet the needs of the university community. Key Responsibilities: Programs &...
-
Charlottesville, United States Conduct Detrimental LLC. Full timeAssociate/Assistant Athletics Director for Compliance Key duties and responsibilities The Associate/Assistant AD for Compliance researches, plans, documents, and executes operational activities of the Athletics Program. They are knowledgeable about complex legal and regulatory issues potentially impacting University operations, have solid grasp of strategic...
-
Director of Development, UVA Library
4 weeks ago
Charlottesville, United States Access Philanthropy Full timeThe University of Virginia seeks a dynamic, collaborative, and experienced fundraising professional to fill the role of Director of Development, University Library in University Advancement. Reporting to the Associate Vice President, Corporate Philanthropy, Foundation Relations, and Gift Planning, the Director of Development will oversee a complex program of...
-
Director of Development, UVA Library
3 weeks ago
Charlottesville, United States UVA Advancement Full timeThe University of Virginia seeks a dynamic, collaborative, and experienced fundraising professional to fill the role of Director of Development, University Library in University Advancement. Reporting to the Associate Vice President, Corporate Philanthropy, Foundation Relations, and Gift Planning, the Director of Development will oversee a complex program of...
-
Director of Development, UVA Library
4 weeks ago
Charlottesville, United States UVA Advancement Full timeThe University of Virginia seeks a dynamic, collaborative, and experienced fundraising professional to fill the role of Director of Development, University Library in University Advancement. Reporting to the Associate Vice President, Corporate Philanthropy, Foundation Relations, and Gift Planning, the Director of Development will oversee a complex program of...
-
Events Manager
3 weeks ago
Charlottesville, United States University of Virginia Full timeThe incumbent will be a key member of the Marketing team within the Dean’s office, providing event planning and management. The Events Manager will be responsible for planning and executing events and meetings of all types and sizes for the Dean and the divisions, as well as large and/or high-profile events for A&S. They will serve as the go-to events...
-
Senior Associate Athletic Director for Legal
4 weeks ago
Charlottesville, United States University of Virginia Full timeThe University of Virginia is seeking candidates for the position of Senior Associate Athletic Director for Legal & Regulatory Affairs. The individual shall report to the Deputy Athletic Director for Legal & Regulatory Affairs with regard to their day-to-day responsibilities and will have regular and ad hoc reporting and/or communication responsibilities to...
-
Senior Associate Athletic Director for Legal
3 weeks ago
Charlottesville, United States University of Virginia Full timeThe University of Virginia is seeking candidates for the position of Senior Associate Athletic Director for Legal & Regulatory Affairs. The individual shall report to the Deputy Athletic Director for Legal & Regulatory Affairs with regard to their day-to-day responsibilities and will have regular and ad hoc reporting and/or communication responsibilities to...
-
Director of Development, UVA Library
4 weeks ago
Charlottesville, Virginia, United States UVA Advancement Full timeThe University of Virginia seeks a dynamic, collaborative, andexperienced fundraising professional to fill the role of Directorof Development, University Library in University Advancement.Reporting to the Associate Vice President, Corporate Philanthropy,Foundation Relations, and Gift Planning, the Director ofDevelopment will oversee a complex program of...
-
Director of Development, UVA Library
3 weeks ago
Charlottesville, Virginia, United States UVA Advancement Full timeThe University of Virginia seeks a dynamic, collaborative, andexperienced fundraising professional to fill the role of Directorof Development, University Library in University Advancement.Reporting to the Associate Vice President, Corporate Philanthropy,Foundation Relations, and Gift Planning, the Director ofDevelopment will oversee a complex program of...
-
Events Club Manager
1 month ago
Charlottesville, United States Common House Full timeWho we are Common House is a modern social club with locations in Richmond, VA, Charlottesville, VA, Chattanooga, TN, and New Orleans, LA (coming this summer!). More than a membership, the Houses provide inclusive spaces to dine, work, and discover through daily programming, unique amenities, and connection opportunities with other members. Job Summary: The...
-
Events Club Manager
3 weeks ago
Charlottesville, United States Common House Full timeWho we are Common House is a modern social club with locations in Richmond, VA, Charlottesville, VA, Chattanooga, TN, and New Orleans, LA (coming this summer!). More than a membership, the Houses provide inclusive spaces to dine, work, and discover through daily programming, unique amenities, and connection opportunities with other members. Job Summary: The...
