Administrative Asst III

5 months ago

Houston, United States Texas Department of Aging & Disability Services Full time
Job Description:
Assists Regional Business Services Officers in handling/resolving facility issues. Function as the Local Office Coordinator or backup. Monitors and/or handles repair calls for facilities. Assigns and monitors requests and work tasks. Assist with inventory activities including data entry in the inventory program. Ensures appropriate business services records are maintained. Maintains records, files, and prepares routing reports for all transactions. Perform advanced stock and inventory work. Process shipping requests, provide security permissions, maintain key inventory/issuance of keys and order supplies as assigned. Perform receptionist, switchboard, warehouse, and mailroom/copy center duties. Process purchase request forms for services/goods. Performs administrative work for assigned area and prepares routine or special reports.

Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Monitors requests, creates and assigns work tasks on facility maintenance and repair issues. Monitors timely and satisfactory disposition of issues with Lessors and Vendors. Refers issues to Regional Business Services Officer and/or Business Manager as appropriate. (30%)

Performs administrative or support work for assigned areas (for example, but not limited to, drafting correspondence/documents, tracking assignments, maintaining records and/or logs, completing forms/reports, explaining rules/procedures). (25%)

Develops and maintains reports for regional facilities, contracts, and leases. Responds to requests for facility-related information. (10%)

Communicates with others internally or externally to provide, exchange, or verify information, answer inquiries, address issues, or resolve/report problems or complaints. (15%)

Assists in office moves, physical inventory, warehouse operations, receptionist/switchboard and mailroom/copy center duties. (10%)

Provides basic level technical assistance to others (for example, staff, contractors, volunteers, other organizations) on policies, procedures, rules, regulations, standards, or requirements. (5%)

Assists in developing standards or procedures for assigned area. (5%)

Knowledge Skills Abilities:
Knowledge of modern office practices, procedures, and office machines/equipment.

Knowledge of agency policies, procedures, and ability to interpret them.

Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite.

Skill in organizing and prioritizing workload.

Skill in managing multiple priorities.

Ability to communicate effectively orally and in writing.

Ability to prepare concise reports.

Ability to develop and maintain effective working relationships with both internal and external customers.

Ability to operate motor vehicles including cargo (one-ton/four-ton) truck and van and pull a trailer in accordance with local, State and Federal traffic regulations.

Ability to lift, pull, push and carry 50 lbs.

Ability to operate a forklift and pallet jack.

  • Administrative Asst II

    3 months ago

    Houston, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst II Under the general supervision of the Program Manager for Waiver Survey and Certification (WSC) Health and Human Services (HHS) Long-Term Care Regulatory Services, the primary responsibility of this position is to provide administrative and clerical support for the Regional Office and its professional personnel...

  • Systems Administrator III

    1 month ago

    Houston, Texas, United States Leidos Full time

    Job Title: Systems Administrator IIIJob Summary:Leidos is seeking a highly skilled Systems Administrator III to join our team. As a key member of our IT support team, you will be responsible for providing technical support and services to our customers.Key Responsibilities:Serve as a single point of contact for coordinating orders and deploying and servicing...

  • Administrative Assistant III

    2 weeks ago

    Houston, Texas, United States Houston Independent School District Full time

    Job Summary: We are seeking a highly skilled and organized individual to fill the role of General Clerk III at the Houston Independent School District. As a key member of our team, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative...

  • Research Administrator III

    4 weeks ago

    Houston, Texas, United States Houston Journal of Health Law & Policy Full time

    Job SummaryWe are seeking a highly skilled Research Administrator III to join our team at the Houston Journal of Health Law & Policy. The successful candidate will be responsible for managing the pre-award and post-award administration of grants and contracts, as well as providing guidance and expertise to faculty and staff on research administration...

  • Administrative Assistant III

    3 weeks ago

    Houston, Texas, United States Daltile Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Administrative Assistant III to join our team at Daltile. As a key member of our administrative staff, you will provide critical support to our Regional Credit Manager and contribute to the success of our organization.Key ResponsibilitiesAssist the Regional Credit Manager in supporting...

  • Administrative Assistant III

    3 weeks ago

    Houston, Texas, United States Health & Human Services Comm Full time

    Job Description:The Texas Health and Human Services Commission (HHSC) is seeking a highly skilled Administrative Assistant III to join our Child Care Regulation team. As a key member of our team, you will provide administrative support to our Child Care Regulation inspectors and unit supervisors, handling sensitive and confidential information with...

  • Administrative Assistant III

    2 months ago

    Houston, Texas, United States Daltile Full time

    About the RoleWe are seeking a highly skilled Administrative Assistant III to join our team at Daltile. As a key member of our organization, you will play a critical role in supporting our Regional Credit Manager in maintaining excellent customer relationships and ensuring seamless credit and collections processes.Key ResponsibilitiesProvide exceptional...

  • Administrative Specialist III

    3 weeks ago

    Houston, Texas, United States Lone Star College Full time

    Purpose and ScopeThe Administrative Specialist III plays a critical role in ensuring the smooth operation of administrative functions in a large and significant area. This position provides high-level clerical, analytical, administrative, and operational support, with a focus on scheduling, process maintenance, communications, workflows, supplies,...

  • Administrative Assistant III

    3 weeks ago

    Houston, Texas, United States Health & Human Services Comm Full time

    Job Description:The Health and Human Services Commission is seeking a highly skilled Administrative Assistant III to join the Child Care Regulation program of the Regulatory Division. This position provides critical support to Child Care Regulation inspectors and unit supervisors, handling sensitive and confidential information with discretion.This role...

  • Administrative Assistant III

    4 weeks ago

    Houston, Texas, United States Daltile Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Administrative Assistant III to join our team at Daltile. As a key member of our administrative staff, you will play a critical role in supporting our Regional Credit Manager in maintaining excellent customer relationships and ensuring seamless credit and collections processes.Key...

  • Administrative Assistant III

    5 days ago

    Houston, United States MHI Full time

    Mitsubishi Heavy Industries America, Inc. (MHIA) is looking for an Administrative Assistant III to support our Investment & Business Development/Energy Transition Division. This is a hybrid position out of our Houston, TX Office. SCOPE: Be part of Mission Net Zero through our group products, technologies, and services that help reduce CO2 emissions, as well...

  • Commercial Real Estate Administrative Assistant III

    3 weeks ago

    Houston, Texas, United States REIS Associates, LLC Full time

    Job Title:Commercial Real Estate Administrative Assistant IIICompany Overview:REIS Associates, LLC is a privately held commercial real estate company based in Houston, Texas. Our core services include due diligence, accounting services, construction management, parking, environmental services, and property and facility management.Job Summary:This is a...

  • Mental Health Tech/Asst

    1 week ago

    Houston, United States Houston Methodist Full time

    At Houston Methodist, the Mental Health Technician/Assistant (MHT/Asst) position demonstrates knowledge and skills necessary to communicate effectively and carry out delegated tasks for population-specific patients. This position functions under the guidance and supervision of the registered nurse in meeting the physiological and psychosocial needs of the...

  • Administrative Assistant

    3 weeks ago

    Houston, Texas, United States Restaurant Depot Full time

    Job Title: Admin Asst / Cash Room ManagerAt Restaurant Depot, we are seeking a highly organized and detail-oriented Admin Asst / Cash Room Manager to join our team. This role is responsible for ensuring the efficient operation of the Cash Room, maintaining accurate records of transactions, and providing excellent customer service.Key Responsibilities:Work...

  • Mental Health Tech/Asst

    2 weeks ago

    Houston, United States Houston Methodist Hospital Full time

    At Houston Methodist, the Mental Health Technician/Assistant (MHT/Asst) position demonstrates knowledge and skills necessary to communicate effectively and carry out delegated tasks for population-specific patients. This position functions under the guidance and supervision of the registered nurse in meeting the physiological and psychosocial needs of the...

  • Mental Health Tech/Asst

    2 weeks ago

    Houston, United States Houston Methodist Hospital Full time

    At Houston Methodist, the Mental Health Technician/Assistant (MHT/Asst) position demonstrates knowledge and skills necessary to communicate effectively and carry out delegated tasks for population-specific patients. This position functions under the guidance and supervision of the registered nurse in meeting the physiological and psychosocial needs of the...

  • Mental Health Tech/Asst

    1 week ago

    Houston, United States Houston Methodist Hospital Full time

    At Houston Methodist, the Mental Health Technician/Assistant (MHT/Asst) position demonstrates knowledge and skills necessary to communicate effectively and carry out delegated tasks for population-specific patients. This position functions under the guidance and supervision of the registered nurse in meeting the physiological and psychosocial needs of the...

  • Mental Health Tech/Asst

    2 weeks ago

    Houston, United States Houston Methodist Hospital Full time

    At Houston Methodist, the Mental Health Technician/Assistant (MHT/Asst) position demonstrates knowledge and skills necessary to communicate effectively and carry out delegated tasks for population-specific patients. This position functions under the guidance and supervision of the registered nurse in meeting the physiological and psychosocial needs of the...

  • Mental Health Tech/Asst

    1 week ago

    Houston, United States Houston Methodist Hospital Full time

    At Houston Methodist, the Mental Health Technician/Assistant (MHT/Asst) position demonstrates knowledge and skills necessary to communicate effectively and carry out delegated tasks for population-specific patients. This position functions under the guidance and supervision of the registered nurse in meeting the physiological and psychosocial needs of the...

  • Mental Health Tech/Asst

    1 week ago

    Houston, United States Houston Methodist Hospital Full time

    At Houston Methodist, the Mental Health Technician/Assistant (MHT/Asst) position demonstrates knowledge and skills necessary to communicate effectively and carry out delegated tasks for population-specific patients. This position functions under the guidance and supervision of the registered nurse in meeting the physiological and psychosocial needs of the...