Bureau of Air Coordinator

Found in: Talent US 2 C2 - 1 week ago

Shawnee, United States State of Kansas Full time

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the Retirement and deferred compensation programs

Position Summary & Responsibilities

Position Summary:

The position (K0241461)

The Kansas Department of Health and Environment has a Bureau of Air Coordinator opening in Topeka. This position oversees and monitors bureau billing and serves as liaison for local agency agreements. Monitor local agency work effort and match. Assures funds are transferred in accordance with the terms of agreements, state, federal guidelines and policy. Review orders, vouchers, bills and other information to approve requested merchandise or reimbursements. Reviews and manages bureau expenditures for various EPA grants (DERA/ARRA). Enters effort sheets into database and keeps tracks of various programs.

Job Responsibilities may include but are not limited to the following:

Serves as backup to the BOA administrative staff when needed and upon request. This means being backing for the Bureau's main phone line, screen and route calls, greet visitors, signing them in and providing name badges. For the Kansas Residential Lead Program, create starter packets consisting of bundling booklets, letters, and certificates to be mailed. Mail out renewal notice letters at the first of every month utilizing database information. Create files for new applications and file information in the file room. Assist the asbestos unit with data stamping and entering applications into access database. May also be included in other special projects for the Bureau as assigned by the supervisor.

Maintain inventory records for designated BOA properties. Oversees and manages the Bureau's specialized optical data imaging equipment which involves the preparation of documents for scanning, scanning document, indexing of documents, and reviewing of documents scanned for completeness and accuracy. Maintains and manages the scheduling of the scanning documents for the bureau including the asbestos and Kansas Residential Lead Program. Maintain the flow of records for the input of documents into the optical data imaging system and for the storage of records once items are stored in the system.

Qualifications

Education : High School, GED Licensing & Certification: Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State. Minimum Qualifications: Six months of experience in planning, implementing and monitoring activities relevant to the program needs. Education may be substituted as determined relevant by the agency. Preferred Qualifications: Ability to exercise independent judgment. Ability to analyze and interpret written material for application to daily work. Ability to develop and install complex administrative procedures and operations. Ability to provide effective team leadership. Knowledge of methods and procedures of responsibility. Knowledge of accounting principles. Knowledge of principles and practices of administration. Knowledge of state and federal laws, rules and regulations. Proofreading, editing, attention to detail. Word, Excel, PowerPoint, Access.

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