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Staff Services Manager I

3 months ago

Sacramento, United States California State Controller's Office Full time

Scope of Position:


Under general direction of the Budget Officer (Staff Services Manager II), the incumbent is responsible for developing, analyzing, allocating, and monitoring SCO’s budget. This position serves as an independent consultant and principal staff supporting all budgetary issues for SCO. SCO divisions and Executive Management rely heavily on the budgetary expertise provided by the incumbent in making budget-related program and policy decisions.

Duties and Responsibilities:
(Candidates must perform the following functions with or without reasonable accommodations.)

Provide budgetary oversight and technical support in matters related to SCO and function as a highly skilled, independent consultant with the ability to act authoritatively on the behalf of SCO. Provide recommendations for funding issues and program changes based on various budget related issues; provide technical expertise and recommendations on decisions which commit expenditure of resources or adjust funding levels of internal programs, which may result in a statewide impact; in an advisory and oversight capacity to divisions and executive management, provide advice to avoid errors which could expose the department to criticism from the legislature and seriously restrict the operations and flexibility of the department. Appropriately coordinate the compilation and dissemination of sensitive and confidential program information. Provide policy direction on allotment issues and the distribution of annual funds to fulfill program’s needs. Prepare all required documents for the annual Governor’s Budget proposal including the Budget Galley; Salaries and Wages Supplement (7a); Equipment, OE&E and Reimbursement Schedules; etc. Function as a liaison with the Department of Finance (DOF) with authority to make decisions within the parameters of the Budget Officer; prepare responses to various budget letters as required, which includes retirement drills, general salary increases, Pro-rata/SWCAP, reduction drills, etc., ensuring maximum funding and position authority is maintained for the completion of departmental activities, as appropriate. Monitor the department’s current year budget and develop quarterly and year-end expenditure projections by division. Compile and summarize projection data for management presentation, track expenditures by line item for operating expense and personal series. Prepare fiscal reviews and analyze past spending patterns against current needs. Reconcile appropriations by expenditure category for various funds. Prepare revenue reimbursement forecasting and financial analysis to project future departmental needs. Provide written and oral presentations of findings to executive management, DOF and legislative consultants. Provide departmental oversight relative to reimbursement activities. Prepare various analyses to ensure program needs are met and to determine whether charges are reasonable. Requires an understanding of the program functions and the associated fiscal needs, analysis of division methodology for calculating reimbursement rates, validation of projected reimbursement costs to budgeted allocations, and analysis of reimbursement expenditures against budget allocations. Oversee preparation or and/or edit all departmental Budget Change Proposals (BCPs) to ensure that each proposal contains proper and sufficient workload justification to support the request. Analyze BCP’s for conformity with SCO’s and the State’s policies and procedures and ensure that all DOF requirements are met.

Desirable Qualifications:

Knowledge of the organization and functions of California State Government, including the: Principles, practices, and trends of public and business administration, including management and supportive staff services such as budget, management analysis, planning, program evaluation, or related areas;  Formal and informal aspects of the state Budget and Legislative processes; The administration and Controller’s goals and policies;  Governmental functions and organization at the State and local level.  Strong analytical and leadership skills. Demonstrated experience in FI$Cal (or other accounting/fiscal system). Professional level Microsoft Office skills, particularly Excel and Word. Must possess a customer service attitude and an excellent attendance record.

Ability to: 

Reason logically and creatively and utilize a variety of analytical techniques to resolve complex problems; Analyze, interpret fiscal data, develop and evaluate alternatives and present ideas and information effectively both orally and in writing; Consult with and advise administrators or other interested parties on a wide variety of subject-matter areas; Gain and maintain the confidence and cooperation of those contacted during the course of work; Communicate effectively in writing and orally;  Establish and maintain project priorities; Develop and effectively utilize all available resources. The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, hair style and texture, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Rev. 01/2023

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