Management Analyst III

3 weeks ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
The DFPS Management Consulting Group assists agency leadership in improving the efficiency, effectiveness, and outcomes of their operations and programs to support the agency’s mission. Our team of highly skilled and experienced consultants provide professional advice and expertise to DFPS programs and support divisions.

The Management and Project Consultant performs advanced (senior-level) professional administrative and policy analysis work. Work involves coordinating and implementing organizational studies and evaluations, reviewing systems and procedures, coordinating work simplification studies, and reviewing operations and procedures manuals to assist management in operating more efficiently and effectively. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Coordinates, plans, and directs organizational studies of work problems.
• Coordinate agency projects, including (but not limited to) program operational reviews, management studies, and process improvement.
• Assist project lead with planning efforts that impact DFPS that may include the agency’s five-year strategic plan, and any other DFPS program area requesting assistance with planning.
• Assumes lead role to plan evaluation projects involving a single business unit within the organization.
• Prepare clear, concise reports with recommendations to inform leadership decisions.

Advises management on agency studies by identifying priorities and defining study scope, purpose, objectives, time frames, and resource requirements.
• Through appropriate research, prepare project charter to establish the scope of projects requested by the business unit including the goals, objectives, and desired outcomes.
• Consults with the business unit to advise on the direction, updates, and challenges of the project.

Designs, evaluates, recommends, and approves changes to forms and reports.
• Evaluate internal operations to design and recommend changes for improving the workflow process, including developing forms to assign, track and report on projects.
• Design report templates that ensure readability and flow for the desired audience, including program and executive level staff.

Reviews and evaluates new or improved business and management practices for application to agency programs or operations.
• Review and evaluate agency business practices to identify opportunities more efficient and effective operations.

Reviews and evaluates recommendations for improvement and corrective action to standardize or improve organizational systems.
• Ensure that recommendations are addressed in an action plan that will
subsequently become part of the DFPS business planning process.
• Review and evaluate corrective actions to determine if the actions have led to increased efficiency and effectiveness

Develops solutions to organizational issues and concerns, develops organizational change strategies and plans, and/or conducts training for their implementation.
• Research innovations, best practices, emerging trends and draft solutions to organizational issues when conducting a review.
• Work with operational or program staff to identify and develop opportunities for business process improvement.

Interprets historical, current, and projected data to identify problems, causes, and areas for which procedural or system changes are indicated.
• Analyze any pre-existing data sources (quantitative and qualitative) and identifying possible trends.
• Contribute to the design and implementation of survey tools and other tools to gather data to identify problems.

Reviews comprehensive technical records and reports that present and interpret data, identifies alternatives, and makes and justifies recommendations.
• Review, analyze and interpret project specific data to identify issues and develop feasible recommendations for improvement.
• Research alternative solutions to problems to support possible recommendations applicable to the agency’s mission and goals.

Develops new or modifies existing administrative program policies, procedures, goals, and objectives.
• Coordinate efforts to develop evaluation plans; identify priorities, define the purpose and scope of study, and ensure clear articulation within these plans of the evaluation subject and program.

Evaluates industry developments and makes recommendations for possible agency application.
• Support efforts to research, survey and/or interview other states and industry leads to identify best practices to support more efficient and effective agency operations.

Performs related work as assigned.
• Works under limited supervision, with moderate latitude for the use of initiative and independent judgment
• May occasionally represent the team at meetings and performs other related work as assigned. Knowledge Skills Abilities:
• Knowledge of local, state, and federal laws, regulations, administrative rules, program policies, procedures relevant to DFPS program areas and the Texas legislative process.
• Knowledge of the principles and practices of public administration and management, including experience with direct supervision of professional level staff strategic planning, human resources management, and project management; and process improvement methods and feedback strategies, including client and staff survey tools.
• Knowledge of program areas with the ability to provide subject matter guidance, consultation and leadership to program staff.
• Knowledge of the principles and practices of public administration and management.
• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Skill in the operation of a computer and applicable software.
• Ability to manage business function, division, or department activities.
• Ability to establish goals and objectives.
• Ability to devise solutions to administrative problems.
• Ability to develop and evaluate administrative policies and procedures.
• Ability to prepare reports.
• Ability to communicate effectively.

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