Financial Analyst III

3 weeks ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Financial Analyst III

Performs advanced (senior-level) financial monitoring of government, educational, non-profit and/or for-profit entities contracted to administer various programs for the Health and Human Services Commission (HHSC). Work involves the examination, investigation, and review of accounting records, financial statements, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions. Work also involves the preparation of reports containing findings, recommendations, and corrective actions required of the contractor. In addition, the work involves providing technical assistance to HHSC contractors in matters relating to financial compliance. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment. Coordinates and participates in the (a) research and interpretation of relevant federal and state laws, regulations, policies, and procedures and (b) development and/or modification of HHSC financial reporting processes, procedures and forms. Must be able to lead fiscal monitoring teams, providing technical guidance to ensure the reporting process is adequately reviewed for accurate details. Must oversee the work of others, and train new staff. Must be proficient in technical writing and policy maintenance. Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Performs complex financial monitoring of government, educational, non-profit and/or for-profit entities contracted to administer various programs for the HHSC. Work involves the examination, investigation, and review of accounting records, financial statements, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions. Work also involves the preparation of reports containing findings, recommendations, and corrective actions required of the contractor. Escalates and coordinates the resolution of problematic onsite reviews as necessary with HHSC divisional staff, HHSC programs, the Fiscal Monitoring Unit (FMU) Manager and/or Director. In addition, the work involves providing technical assistance to HHSC contractors in matters relating to financial compliance. (30%)

Reviews the work of other fiscal monitors as requested by the Director and/or Manager, overseeing the status of the project to ensure timely completion, and performs final review and/or approval of onsite and desk review reports, the backup documentation supporting the report, the follow-up correspondence associated with the report, and all other written materials prepared by staff as assigned. Reviews projects for completeness; for compliance with standards; for uniformity in methods; and for adherence to statutes, agency rulings and HHSC/FMU rules and procedures. Makes written recommendations for the disposition of unresolved review findings or other items of questioned cost. Assist in preparation of annual financial monitoring plan, which includes the development and implementation of the annual risk assessment, as needed. (20%)

Trains new fiscal monitors on all aspects of the fiscal review process. Evaluates staff work performance, coordinating with the Director and Manager to provide counseling and guidance as required. Performs quality assessments of fiscal monitoring work and completed reviews. Assists in Unit trainings, which involves presenting updated policies and procedures and educating all FMU staff during mandatory monthly meetings. Responsible for internal management reports and performance measures to ensure timely and accurate performance of team duties, as needed. (20%)

Acts as the fiscal subject matter expert for internal and external stakeholders. Reviews and interprets new Legislation, Uniform Grants Management Standards and other applicable federal or state laws and regulations as well as department policies and procedures that affect contract oversight operations. Conducts meetings with HHSC program staff to inform them of relevant policies and financial regulations and identify priorities for reviews. Serves as consultant and technical advisor on financial matters for administration, programs and contractors. Makes major defendable decisions and conclusions which are communicated to HHSC program staff and contractors. Conducts webinar/training regarding fiscal compliance for external and/or internal, non-FMU stakeholders, as needed. (15%)

Makes recommendations for changes to, maintains, and updates Unit policies and procedures, as well as external guidelines (e.g., FMU Grantee Fiscal Guidance, HHS Grant Technical Assistance Guide, HHS Contract Management Handbook). (15%)

Knowledge Skills Abilities:
Knowledge of complex accounting systems, journals and source documentation required for compliance with contract language, state and federal regulations;
Knowledge of financial analyses and examination procedures for regulated entities, of financial and industry terminology and practices, and of statistical analysis;

Skill in technical writing and policy maintenance;
Skill in computer operations, in applicable software, and in data modeling;
Skill in Microsoft Office products, including skills in Excel and/or other data base programs;

Ability to administer financial processes and systems;
Ability to perform and interpret numerical analyses;
Ability to interpret statutes, state and federal rules and regulations;
Ability to analyze, evaluate, and summarize financial and management records for accuracy and conformance to procedures, rules, and regulations;
Ability to prepare reports and correspondence regarding findings;
Ability to communicate effectively orally and in writing; and
Ability to assign and/or supervise the work of others.

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