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Budget Analyst V

2 months ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Budget Analyst V
Performs highly advanced (senior-level) budget preparation and analysis work. Work involves overseeing the planning, organizing, coordinating, and evaluating of budgetary activities. May plan, assign, and/or supervise the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Oversees the development, implementation, and maintenance of program. Assists the Budget Manager with the development and maintenance of Organizational Budgets, Legislative Appropriations Request (LAR), Fiscal Notes, Monthly Financial Report (MFR), and the Annual Operating Plans for these programs. Oversees the preparation and coordination of budget briefings to the Agency Budget Director, Chief Financial Officer (CFO), and Program and Executive Management. Prepares management reports, analyses, correspondence, and related materials to keep management informed and responds to issues/problems. Conducts monthly, quarterly, and annual budgetary meetings with various executive level staff. May assists Budget Manager with personnel management functions which include interviewing, hiring, and developing staff; and evaluating staff performance.
Essential Job Functions:
COORDINATION AND LEADERSHIP
Assists the Budget Manager with the development and coordination of organizational budgets, strategy/appropriation budgets, legislative appropriation requests, budget adjustments and budget negotiations. May provides instruction, guidance, and training to other team members. May assists with day-to-day management of team assignments, monitoring output, providing input on staff performance evaluations, and hiring decisions.(25%)

ORGANIZATIONAL BUDGET ANALYSIS
Analyzes, produces, and maintains agency organizational budgets. Researches and prepares financial information for reports and presentations as required. Recommends improvements to the efficient utilization of funding, staff, and accountability. Verifies source documents and data, analyzes trends and variances, and tests for reasonableness, identifies unusual financial activity. Resolves budget issues related to overages of encumbrances and/or expenditures as needed. Utilizes CAPPS Financials, CAPPS HR, USAS, Cognos, MS Office, SCOR, and Docu-Sign. (25%)

STRATEGY AND APPROPRIATION BUDGET ANALYSIS
Analyzes, produces, and maintains agency appropriation budgets. Works with program staff to ensure funding sources are allocated and budgeted correctly. Monitors, reviews, and analyzes expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to accomplish programmatic requirements. Assists with the preparation and development of the legislative appropriation requests (LAR). Ensures accuracy and conformance with instructions and assembles into five-year budgetary schedules to include Strategy Requests, Sub-strategy Requests, Exceptional Item Requests, Federal Funds Supporting Schedules, and Revenue Collections Supporting Schedules. Identifies and reports project lapses and shortfalls. Utilizes USAS, CAPPS Financials and CAPPS HR. (10%)

EXECUTION OF FINANCIAL ACTIONS
Prepares, reviews, and processes budget journals and transfers related to both salary and non-salaried revisions. Certifies fund availability for budget certification forms and procurement requests. Reviews and completes budget certification forms including calculation/processing of offsetting journals, as required. Provides speedchart and/or chartfield elements on various financial documents to ensure appropriate and correct use of funds. (15%)

FINANCIAL POINT OF CONTACT
Serves as a resource to department staff and provides guidance/technical assistance related to budgetary matters. Attends routine meetings with program management and staff regarding operating budget status and recommendations on utilization of funds. May participate in training program staff on financial policies and procedures. Participates in budget policy and procedures development. (20%)

OTHER DUTIES
Assists management with review of financial reports and analyses prepared by department staff and Program Budget Analysts; may participate in agency-wide workgroups to develop and establish financial policies and procedures; performs other financial duties as assigned. Flexibility in work hours, including overtime and/or extended hours, may be required for this position. (5%)
Knowledge Skills Abilities:
Knowledge of accounting, budgetary, and management principles, practices, and procedures; and of legal restrictions governing allocation of funds.

Skill in managing multiple competing assignments, prioritizing tasks and meeting deadlines while working within a large organization and producing high quality work.

Skill in understanding and solving complex organizational problems.

Skills in written and oral communication, time-management, planning / coordination, and attention to detail.

Ability to monitor and report, to analyze financial data and identify potential problems and develop and present alternative solutions.

Ability to perform complex operations in MS Office such as advanced Excel, Word, Access databases, SharePoint, and internet search engines.

Ability to develop and maintain on-going productive and cooperative professional relationships with internal and external stakeholders, including being able to tailor communication to a wide variety of audiences to achieve desired results.