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Data Access Coordinator

4 months ago

Grants Pass, United States State of Oregon Full time
Job Description:

We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.  

Join our team and make a meaningful impact This position plays a vital role in supporting agency programs and operations by providing administrative and technical assistance. Be part of our mission to coordinate administrative support for Child Welfare and Self Sufficiency field offices in District 8.

We are seeking a Data Access Coordinator (Office Specialist 2) to join our Grants Pass Child Welfare team.  

Oregon Department of Human Services (ODHS), A place to belong and make a difference 

  • When you join the , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.  

  • Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.   

  • We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The has four points that explain the agency's goals related to equity, inclusion, and racial justice. 

  • We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and including health, dental, vision and much more  

What you need to qualify 

  • Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

  • An associate degree in any field; OR

  • An equivalent combination of education and experience.

Essential attributes 

We are looking for candidates with:  

  • Experience effectively organizing work and handling multiple tasks, even in the face of interruptions.

  • Experience successfully working efficiently in an ever-changing environment where priorities may need to be adjusted and deadlines have to be met.

  • Experience with Microsoft software such as Outlook, Word and Excel, as well as processing, entering, and verifying detailed data.

  • Experience in handling confidential and sensitive information.

  • Experience providing information and referral services in person and over the phone to both internal staff and external providers.

  • Experience in collaborating and communicating effectively with a diverse mix of individuals, staff members, volunteers, managers, and executives.

  • Experience writing clearly with minimal spelling or grammar issues.

Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.   

Your duties at a glance 

As an employee working within the , you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.  

As a Data Access Coordinator, you will:

  • Provide administrative support for the district volunteer program

  • Create a work environment that values and respects the experiences of our clients, colleagues, and the communities we serve.

  • Manage cell phone orders, repairs, issuance tracking, air card usage reports, and property tracking

  • Assist with office supply inventory and ordering for District 8 Admin Unit Support

  • Maintain records and reports related to cell phone usage and office supplies

  • Initiate and track Individual Access Requests for employees, volunteers, and contractors

  • Collaborate with the IT Unit to resolve delays and make necessary adjustments

Working conditions 

  • Most of your work will be conducted in the office. You may have occasional opportunities to work remotely, but this would need to be discussed with and approved by your manager.

  • You may have occasional opportunities for overtime, but overtime will not be required.

  • You may come into contact with individuals who have experienced trauma and have difficulty controlling their emotions.