Facility Rentals Coordinator

Found in: Talent US 2 C2 - 1 week ago

Tempe, United States Arizona Official Website of State of Arizona Full time

Job Summary:

This position is directly responsible for the Facility Rental Agreements for the Arizona Heritage Center.

Ensuring the appropriate polices, rules and regulations are followed; Duties include establishing relationships with potential clients, engaging in facility tours, negotiating agreements establishing timelines; tracking, invoicing, and collecting funds.

This position will coordinate with vendors including bartenders, temporary workers, security staff, musicians, etc. for special events and provide information regarding required licensing.

This position will monitor temporary worker hours, tracking and approval for same. Input floor plans, seating charts, and rental agreement information within the assigned dedicated system properly and in a timely manner.

Ensuring invoiced payments and deposits are tracked within the POS system properly.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Job Duties:

• Manage facility rentals, ensuring all appropriate paperwork is completed and tracked appropriately

• Handle customer inquiries regarding venues and spaces including providing tours, and communicating verbally, and in writing

• Write up lease agreements for special events and rentals, provide floor plans, submit invoices, and manage deposits and tracking of the same

• Reconciliation and submission of Facility rental attendance and financial information

• Provide reports as requested

• Attend community events for networking and developing new clientele to promote facility rentals and enhance maintain and grow community partnerships

• Train temporary workers and security as required

• Responsible for the set-up and tear-down of events or special functions with or without assistance from internal staff

• Work closely with assigned staff to ensure events run smoothly and ensure client satisfaction

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• Working knowledge of state procurement and accounting policies

• Best customer service practices

• Basic accounting practices

• Best practices for handling food and alcohol

Skills:

• Written and Oral Communications

• Customer Service, including dealing with the public, demonstrating tact, discretion, and resourcefulness

• Collecting, organizing, and reporting data

• Performing varied and complex administrative tasks, accounting, multiple software and hardware capabilities to include word processing, database building, and management, creating and tracking spreadsheets, reports, and forms

Abilities:

• Ability to use multiple types of hardware and software programs

• Collaborate with various teams

• Delegate appropriately to Temporary workers and volunteers

• Coordinate and track complex tasks and manage multiple projects

Selective Preference(s):

• Bachelor's Degree in Hospitality Management or equivalent

Pre-Employment Requirements:

• Valid Arizona Driver's License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: 

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Sick leave

• Retirement plan

• Health and dental insurance

• Vacation with 10 paid holidays per year

• Life insurance and long-term disability insurance

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Learn more about the Paid Parental Leave pilot program 

 • For a complete list of benefits provided by The State of Arizona, please visit our

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

  • Facilities Coordinator

    1 week ago

    Tempe, United States Malace HR Full time

    Job DescriptionJob DescriptionJob Title: Facilities Coordinator Shift: 1st M-F - In the office one day per weekComp: $22 per hour Job Summary: Under general supervision, wholly responsible for all aspects that pertain to your designated customer account/s. Conduct telephonic and electronic follow up and closing functions for open work orders on dedicated...

  • Property Coordinator

    3 days ago

    Tempe, United States Mattison Avenue Salon Suites & Spa Full time

    **Job Title**: Property Coordinator **Date**: January 2024 **Location**: Tempe **ABOUT THE COMPANY**: Mattison Avenue leases suites to beauty professionals on an annual basis. We are a property manager for our members, in charge of leasing, facility maintenance, and member management. As a property management group for salon, beauty, and other...

  • Construction Project Manager

    1 week ago

    Tempe, United States Tepcon Construction Full time

    Job DescriptionJob DescriptionSalary: DOEIf your core values align with the following, TEPCON Construction Inc. is the place for you to work:Respect, Teamwork, Safety, Family Orientated, Purpose Driven, Fun LovingFacilities Project ManagerPosition Reports To:           Facilities Director                           FLSA...

  • Director of Product

    1 week ago

    Tempe, United States CareerBuilder Full time

    Looking for an opportunity with a dynamic, fun, and goal-oriented company? Were growing quickly and were looking for some not-so-typical talent to join our team. Progress Residential is the largest providers of high-quality, single-family rental homes in the United States. With more than 90,000 homes across some of the fastest-growing markets, our residents...

  • Senior Full Stack Software Developer

    2 days ago

    Tempe, United States CareerBuilder Full time

    Looking for an opportunity with a dynamic, fun, and goal-oriented company? Were growing quickly and were looking for some not-so-typical talent to join our team. Progress Residential is the largest providers of high-quality, single-family rental homes in the United States. With more than 90,000 homes across some of the fastest-growing markets, our residents...

  • Full-Stack Software Developer

    1 week ago

    Tempe, United States CareerBuilder Full time

    Looking for an opportunity with a dynamic, fun, and goal-oriented company? Were growing quickly and were looking for some not-so-typical talent to join our team. Progress Residential is the largest providers of high-quality, single-family rental homes in the United States. With more than 90,000 homes across some of the fastest-growing markets, our residents...

  • Team Shop Associate|Part-time| Arizona State University Arena

    Found in: Talent US C2 - 1 week ago

    Tempe, United States Oak View Group Full time

    Overview The Team Shop Associate is a part-time position that works in the Team Shop in the Mountain America Community Iceplex which is adjacent to Mullett Arena. Team Shop Associate is responsible for the Team Shop environment, sales, inventory control, and other duties as assigned.  This role will pay an hourly wage of $15.  For FT roles: Benefits:...

  • Resident Project Representative/Construction Inspector/Field Eng

    1 week ago

    Tempe, United States Hazen and Sawyer Full time

    Job DescriptionJob DescriptionHazen and Sawyer is seeking a Construction Inspector / Resident Project Representative located in the Phoenix, AZ Metro area to support the construction of water, wastewater and reclaimed water treatment facilities and pipelines. The individual would observe construction, and perform coordination, documentation and inspection...

  • Construction Manager

    1 week ago

    Tempe, United States Hazen and Sawyer Full time

    Job DescriptionJob DescriptionHazen and Sawyer is seeking a Construction Manager (CM) to support the construction of water, wastewater and reclaimed water treatment facilities and utilities located in the Phoenix, AZ Metro area. The CM will manage the construction, coordination, documentation and inspection activities for various water, wastewater and...

  • Plant Manager

    7 days ago

    Tempe, United States EIS Full time

    Purpose of the Job:Direct and indirect management and coordination of all plant operations including distribution operations, production operations, maintenance, safety, quality, and other production-related activities. Essential Functions:Coordinates and manages operations for assigned area of distribution and fabrication production, maintenance, safety,...

  • Plant Manager

    Found in: Appcast US C2 - 1 week ago

    Tempe, United States EIS Full time

    Purpose of the Job:Direct and indirect management and coordination of all plant operations including distribution operations, production operations, maintenance, safety, quality, and other production-related activities. Essential Functions:Coordinates and manages operations for assigned area of distribution and fabrication production, maintenance, safety,...

  • Plant Manager

    Found in: Appcast Linkedin GBL C2 - 1 week ago

    Tempe, United States EIS Full time

    Purpose of the Job:Direct and indirect management and coordination of all plant operations including distribution operations, production operations, maintenance, safety, quality, and other production-related activities. Essential Functions:Coordinates and manages operations for assigned area of distribution and fabrication production, maintenance, safety,...

  • Student Customer Service Lead

    16 minutes ago

    Tempe, United States ASU Enterprise Partners Full time

    Student Customer Service Lead ASU Enterprise Partners is an efficient network of highly skilled teams; it is comprised of a full complement of professional services that work in concert with specialized business units to provide full resources and extend Arizona State University’s ability to achieve its charter. The Student Customer Service Lead serves...

  • Transitional Care Director

    2 weeks ago

    Tempe, United States VALIANT HOSPICE & PALLIATIVE CARE L Full time

    Job DescriptionJob DescriptionValiant Hospice Care is looking for an energetic and driven Transitional Care Director to join our growing team. The ideal candidate will be driven, compassionate, focused and detail oriented. The Transitional Care Directoris responsible for educating patients, families, referral sources and the community about hospice...

  • Quality Control Manager

    3 days ago

    Tempe, United States Big-D Mining and Industrial Full time

    Big-D is looking for a dynamic Quality Control Manager. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement...

  • Operations Manager

    Found in: Talent US C2 - 1 week ago

    Tempe, United States Mountain Park Health Center Full time

    Description This position is responsible for the efficient day-to-day operations of the department. The Operations Manager is tasked with the supervision, coordination, and evaluation of all support staff to ensure excellent patient care and satisfaction. This position requires a significant amount of independent judgment. Essential Functions ...

  • Quality Control Manager

    1 week ago

    Tempe, United States Big-D Full time

    Big-D is looking for a dynamic Quality Control Manager. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement...

  • Plant Manager

    6 days ago

    Tempe, United States SIMOS Full time

    DescriptionLead the Way in Tempe, AZ! This Direct Hire Plant Manager role offers a competitive salary ($120k-$130k) and a chance to directly impact a thriving operation. Run the show, Monday-Friday (8am-5pm), overseeing everything from production and distribution to safety and quality.If you're interested in this opportunity, send your resume to the RPS...

  • Team Shop Associate|Part-time| Arizona State University Arena

    Found in: Resume Library US A2 - 1 week ago

    Tempe, Arizona, United States Oak View Group Full time

    Overview: The Team Shop Associate is a part-time position that works in the Team Shop in the Mountain America Community Iceplex which is adjacent to Mullett Arena. Team Shop Associate is responsible for the Team Shop environment, sales, inventory control, and other duties as assigned.    This role will pay an hourly wage of $15.  For FT roles:  ...

  • Mid-level CAD/BIM Designer

    2 weeks ago

    Tempe, United States Hazen and Sawyer Full time

    Job DescriptionJob DescriptionJoin our Hazen team and make the world a better place providing exceptional client service in all things water® and superior technical solutions for our clients. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive. Hazen has outstanding opportunities for motivated, talented people that...