Accountant II

1 month ago

Edinburg, United States Texas Department of Aging & Disability Services Full time
Job Description:
Performs routine (journey-level) accounts payable tasks and serves as the functional specialist for the Regional Accounting
Office. Works under general supervision with limited latitude for the use of initiative and independent judgment. Audits work of
others for accuracy and ensures that corrections are made in a timely manner. Develops, evaluates and presents creative
solutions to unit business and accounting needs and problems. Uses knowledge of Health and Human Services (HHS)
Procurement policy to make decisions on proper payment methods. Serves as the first line contact with State Office Accounting,
Budget, Purchasing, Asset Management, vendors, individuals, providers and other state agencies. Assists external and internal
customers with understanding Accounts Payable rules and regulations. Work involves researching, resolving discrepancies,
analyzing and processing accounting transactions. Provides backup coverage for others in the unit. Documents and shares the
needs of our customers and may assist with additional tasks to meet those needs.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy.

Receives invoices and prepares purchase vouchers for the payment of goods and services utilizing HHSAS Financials. Ensures that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial and other contracted services, before processing payment. Ensures the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow up with Business Services to obtain the appropriate HHSAS receiving reports and verification that services were received. Monitors the contract purchase orders to ensure that the expense amount does not exceed the contracted amount. Runs the Voucher Aging Report. Follows up with vendors to request invoices for outstanding accounts payable. Resolves payment discrepancies, answers inquiries from staff, vendors and central office. (50%)

Serve as Super User or backup Super User in the purchasing process which includes the tracking of requisitions. Retrieves pre-requisition forms from regional purchasing box, assigns department ID, account, origin code, and bill to codes. Enters the information on HHSAS Financials after obtaining necessary approvals to retrieve a requisition number and start the procurement process. Communicates and follows up with PCS to ensure that purchase order numbers are assigned and that purchase order is correct and complete. (15%)

Assist in the management of the Office Depot On-Line Supply Purchasing System. (15%)

Compiles and analyzes information and expenses data to develop and prepare financial and statistical reports that are used by the Regional Financial Services Manager to monitor the regional budget expenditures and to make budget projections. Assists in the maintenance of the regional workbook for regional cost pool. (15%)

Processes accounts receivable by receiving checks from vendors and providers and preparing receipt for credit to appropriate dept. ID and budget period. (5%)
Knowledge Skills Abilities:
Knowledge of payment policies and procedures.

Knowledge of procurement policies and procedures.

Knowledge of advanced accounting principles and practices.

Knowledge of automated financial systems such as: HHSAS Financials and USAS.

Skill in the use of standard agency computer hardware and software, such as Microsoft Office Suite.

Skill in working accurately with numerical data and mathematical computations.

Skill in analyzing, auditing, consolidating, and interpreting accounting and budget data.

Skill in establishing and maintaining accounting controls and operating reports.

Skill in using calculator, personal computer, the internet, and related office equipment.

Ability to analyze expenditure information to perform statistical analysis and budget projections.

Ability to conduct the business of the unit in a professional and courteous manner.

Ability to maintain effective working relationships with others.

Ability to communicate effectively, both orally and in writing.

Ability to manage and prioritize multiple tasks and work with short deadlines.

Ability to work independently with limited supervision.

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