Accounting Analyst

6 months ago

Sacramento, United States California State Controller's Office Full time

Scope of Position:


Under the direct supervision and guidance of the Accounting Administrator I, Supervisor, the incumbent, in a developmental capacity, performs professional level accounting duties in the establishment and maintenance of accounts and financial records for the State Controller’s Office (SCO).

Duties and Responsibilities:
(Candidates must perform the following functions with or without reasonable accommodations.)

Analyzes and reviews billing information and prepares invoices to local, state, federal, and public entities for services rendered by various SCO programs. Determines appropriate coding and accounting entries in the Billing and Accounts Receivable Modules. Classifies and identifies types of reimbursements to appropriate accounts receivable transaction codes. Prepares detailed invoices according to the terms and conditions of interagency agreements or appropriate statute Analyzes system reports to ensure internal posting programs are working properly and that source document (input) reconciles to system reports (output). Communicates with SCO Division and customers regarding AR invoices and collections. Mails prepared invoices and delinquent notices to customers in a timely manner. Sets up and/or adjusts Payroll accounts receivable according to documentation received from State Accounting and Reporting Division. Analyzes aged Payroll receivables in FI$Cal AR module to Human Resource’s records to ensure accuracy. Provides support in the collection process for aged receivables. Analyzes accounts that are past due and communicates with the program, and customers to resolve any issues preventing payment. Processes Dunning Letters at the 30, 60, 90 day intervals as prescribed by SAM Analyzes and reviews invoice corrections submitted by the program. Initiates invoice adjustments, credit, or rebill in FI$Cal. Analyzes the transaction errors to correct the problem, and submits system problem incident tickets to FI$Cal Service Center to resolve issues. Conducts research, update, and maintain customer contact information in FI$Cal. Reviews and logs new contracts and contact Departments to request completed CA 504 if applicable.  Reviews and approves less complex billings prepared by peers. Provide backup coverage for the DAO reception desk as needed.

Desirable Qualifications:

The ability to:

Apply accounting principles and practices Analyze data and draw sound conclusions Analyze situations accurately and adopt an effective course of action. Prepare clear, comprehensive, and concise reports. Work closely with operating managers to identify accounting office capabilities as they apply to a variety of program needs. Establish and maintain cooperative relations with those contacted in the work. Interpret and apply laws, rules, standards, and procedures. Communicate effectively. The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, hair style and texture, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Rev. 01/2023

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