Administrative Assistant III- Environmental Health Services

1 week ago

Leesburg, United States Loudoun County Full time

Welcome and thank you for your interest in employment with Loudoun County Government

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

Loudoun County is one of the fastest growing counties in the country, known for its excellent quality of life and strong economy while embracing its historic presence. Located 35 miles west of Washington DC, Loudoun County offers diverse cultural, recreational, and educational opportunities.

The mission of The Health Department is to provide health services that enhance and ensure the health of all Loudoun County residents. 

Job Summary

The Loudoun County Health Department is seeking a dynamic and Skilled individual to join our team as an Administrative Assistant. This position will report to the Assistant Director of Environmental Health Services and will be based in our Central office located at 1 Harrison St. SE, Leesburg, VA 20175. The core work hours will be Monday through Friday, from 8:30 to 5:00

Under general direction, this position will perform a variety of complex administrative, customer service, project, and special program support tasks. Responsibilities include providing purchasing and administrative support to the Assistant Director and various programs within the Environmental Health Division of the Health Department. The incumbent in this position will be responsible for a wide range of administrative duties, including data collection, budget tracking, purchasing, supply ordering, research, maintenance requests, filing, scheduling, meeting coordination and other operational functions within the Environmental Health Division.

Responsibilities include but are not limited to:

Coordinates meetings, presentations, catering, and some events. Provides Customer Service. Answers and transfers phone calls, screening when necessary. Orders Office Supplies and Equipment. Assist with the administrative function of supporting the Section motor pool vehicles. Handles Incoming and Outgoing Mail. Coordinates Storage and Records Retrieval, inventory control and management. Maintains and tracks data using spreadsheets and/or databases; maintains statistics and documents. Provides administrative support for individuals or teams; records information; generates notices and maintains records. Assists with forms, editing, proofreading, submissions, and procedures. Provide support to teams within Environmental Health. Monitors copiers, scanners, printers, and fax machines used in the Department and assures all equipment is operational; arranges for regular service and/or repairs; places facility work orders for the Department. Manages booking and operations of the conference room; maintains the appearance of the conference room. Reconciles daily receipts or accounts receivable/payable. Prepares meeting schedules, agendas, and packets; records meetings, prepares minutes and maintains meeting records. Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
The ideal candidate should have the following:
Knowledge of business English, proofreading, and spelling. Excellent written and verbal communication skills. Ability to greet visitors, clients, and colleagues in a friendly and courteous manner. Understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently and identify and solve problems. Ability to organize and prioritize work. Attention to detail. Extensive knowledge of office management systems and procedures. Proficient in Microsoft Office Suite or similar software. Ability to maintain confidential information.
If you are a motivated and detail-oriented individual looking to contribute to a dynamic team, we encourage you to apply for this exciting opportunity with the Loudoun County Department of Health.

Minimum Qualifications

High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

Job Contingencies and Special Requirements

Valid driver's license and good driving record (driving records may be reviewed annually for continued qualification) Pass pre-employment background checks, including fingerprinting and DMV checks. Have or obtain a Notary Public certificate within 30 days of hire (if/when required for job-related duties).

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