Administrative Asst III

Found in: Talent US 2 C2 - 1 week ago


Richmond, United States Texas Department of Aging & Disability Services Full time
Job Description:
The Administrative Assistant for Client Services works under the direct supervision
of the Assistant Director of Programs. The Administrative Assistant to the Assistant
Director of Programs also serves as assistant to the Director of Residential
Services and to the Director in the absence of his/her assistant. Works under
limited supervision with considerable latitude for the use of initiative and
independent judgement. Essential Job Functions:
The Administrative Assistant for Client Services works under the direct supervision of the Assistant Director of Programs. The Administrative Assistant performs complex administrative support work to include but not limited to, the following: typing/composing of general correspondence, forms, reports, and memos; handling routine paperwork; routing phone calls; scheduling meetings; taking dictation and meeting minutes as necessary; handling travel arrangements; scheduling and maintaining the AOD and EDO calendars; works with Cashier on lockbox procedures, counts amounts of monies that are input into the lockbox, retrieves monies/tickets/credit cards that are in lockbox. The Administrative Assistant to the Assistant Director of Programs also serves as assistant to the Director of Residential Services and to the Director in the absence of his/her assistant; answering correspondences, reviewing mail, providing information and instructions to residential services personnel; develops and maintains office forms and databases to measure activities of the department; assembles and organizes information for internal and external auditors; assembles and organizes information for supervisor; maintains supervisor’s calendar. Works under limited supervision with considerable latitude for the use of initiative and independent judgement. Knowledge Skills Abilities:
Extensive knowledge in the formation of forms and presentations in excel and other Microsoft programs, PowerPoint. Ability to teach/train others to develop and use databases and other office forms. Collects and reviews Hiring packets for Director of Residential and Assistant Director of Programs before the due date. Coordinates and schedules interviews for the Assistant Director of Programs and Director of Residential Services. Ability to develop and modify work procedures, methods and processes to improve efficiency. History of outstanding work attendance and job performance. History which demonstrates a pattern of professional, courteous, and cooperative interactions with others. Proven ability to meet established deadlines. Proven ability to assess and solve problems; make decisions, and effectively manage change. Proven ability to communicate effectively both orally and in written format. Responsible for compiling Unit Ratio information per home in preparation of annual ICF Survey.

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