Executive Assistant for Director of Cybersecurity Group

Found in: Talent US 2 C2 - 6 days ago

Bethesda, United States Office of the Director of National Intelligence Full time

Summary

The Intelligence Community (IC) Chief Information Office (CIO) is responsible for advancing the Intelligence Community's mission by driving secure collaboration, integration, and information sharing; identifying and addressing information enterprise risks; and providing strategic leadership and oversight of the IC's enterprise architecture and enterprise information technology.

Duties

We encourage you to read the entire announcement prior to submitting your application. This post is for viewing purposes only.

The Executive Assistant primarily supports the Director of Cybersecurity Group (CSG) who is also dual hatted as the Intelligence Community Chief Information Security Officer (IC CISO). The CSG is one of four Groups within the IC CIO and responsible for overseeing IC-wide efforts to safeguard the IC Information Environment (IE) in support of the DNI's Title 44 statutory responsibilities. The incumbent must be energetic, customer service and detail oriented, and exhibit excellent executive presence. This is a high-visibility position, having daily contact with senior officials as well as exposure to highly critical, sensitive, and confidential information. The incumbent will need to be fully knowledgeable of all appointments and meetings on the Director and Deputy Director's calendars and when necessary, will manage and coordinate all appointments and meetings on their calendars, and resolve conflicts on own initiative using knowledge of the principal's priorities, responsibilities, and preferences. The incumbent will need to demonstrate meticulous attention to detail in all duties.

Serves as an Executive Assistant with overall responsibility for handling a wide range of administrative and executive support related tasks for the Director of CSG. As the Executive Assistant, the incumbent has the responsibility for correspondence control and management of administrative procedures. In addition to normal administrative functions, incumbent manages the executive's schedule and workload, prepares documents, presentations and talking points in advance, acts as gatekeeper, follows up on meetings, external contacts, stakeholders etc., and ensures a smooth facilitation and operations of the office.

Major Duties and Responsibilities:

Handling a wide range of administrative and executive support-related tasks for the Director of CSG.

Placing and receiving phone calls from senior officials in the Agency as well as the Intelligence Community, USG officials, and private sector.

Answering questions from senior officials and/or referring them to the appropriate office.

Prioritizing telephone calls and contacts with external and internal visitors.

Maintaining flexible filing and suspense systems to accommodate changing priorities.

Preparing executive level memorandum and memos.

Serving as referent on correspondence formatting, protocol and office procedures.

Reviewing outgoing correspondence for completeness, format, grammar, punctuation and general accuracy.

Coordinating travel and conferences, development of itineraries, preparation of meeting materials, and the coordination of read ahead materials.

Arrange and schedule meetings and video teleconferences, monitor the executive's e-mail for incoming requests for information and/or comment. Compile and prioritize e-mails and alert the executive.

Prepare for and coordinate senior-level visits and high-level meetings and events, ensuring arrangements for security clearances, VIP parking, and building accesses and researching and preparing background information on attendees and developing meeting agendas.

Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to ODNI.

Perform a comprehensive range of direct executive office support for a designated Office of the Director of National Intelligence senior executive staff member, assisting and relieving the manager by addressing a variety of complex office support functions.

Execute and monitor internal and external taskings, ensure collaboration and coordination on responses, ensure quality and completeness of responses, prepare for meetings, briefings, and special events, schedule meetings, prepare read ahead materials, and maintain records of proceedings as required.

Plan, anticipate, and research complex topics for the manager; plan and prepare detailed background materials, summarize complex and lengthy documents, and highlight key issues.

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