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Administrative Support Assistant

4 months ago

Folsom, United States U.S. Department of the Interior Full time

Clarification from the agency

U.S. Citizens and U.S. Nationals

Duties

- Prepares a variety of correspondence, reports, statements, and other pertinent documentation.
- Assists customers, answers phone calls, and relays important messages to supported personnel.
- Sorts and files documents in accordance with established administrative procedures and practices.
- Assists with the in-processing of new personnel; ensures all required forms are completed and signed, etc.
- Operates office equipment such as multi-function printers, desktop computers, and a multi-line telephone system.
- Uses office automation software applications for word processing, filing, scheduling, and other related tasks.
- Performs other duties as assigned within this classification.

Requirements

Conditions of Employment

You must be a U.S. Citizen or U.S. National. You must be suitable for federal employment, determined by a background investigation. You must submit a resume and supporting documentation (see Required Documents). You must submit eligibility documents for veterans' consideration (see Required Documents). You must meet any minimum education and/or experience requirements (see Qualifications). You must submit transcript(s) to verify education requirements (see Qualifications/Education). You must be able to maintain a valid state-issued driver's license. You may occasionally be required to work overtime.

Qualifications

To be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement. This information must be clearly supported in your resume.

To qualify for the GS-5: You must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-4 grade level in the Federal service, having demonstrated (but not limited to) the following: preparing memorandums, reports, and/or other related documents; performing data entry tasks or assisting with database records maintenance; sorting and filing documents in accordance with authorized procedures and practices; assisting with ordering office supplies; receiving mail items and ensuring proper routing of mail items. This definition of specialized experience represents typical work performed at the next lower grade level in the Federal service (GS-4).

You could otherwise qualify based on education having completed four years of education above high school. You may combine specialized experience and education to meet the minimum qualifications.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all requirements, including any selective placement factors if applicable, by 07/05/2024.

Education

This vacancy announcement allows substituting education for experience at the GS-5 grade level. Applicants must submit copy(ies) of college transcript(s) (unofficial copy is acceptable) to support claimed education if substituting education for experience. Transcript(s) must include the name of the college or university and date the degree was conferred. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated as not qualified for the position.

You will be required to provide official college transcripts to verify educational qualifications, if selected. An official transcript must be sent directly from the University's Registrar's office and must be provided from the institution awarding the degree. Academic transcripts certified by notary publics are NOT official. Official transcripts must be submitted prior to reporting to work as a condition of employment. Failure to submit official transcripts may be grounds for dismissal or rescission of the job offer.

Accreditation: Only education from an accredited college or university recognized by the Department of Education is acceptable to meet education requirements or to substitute for experience, if applicable. For additional info, refer to the and .

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For additional info, refer to the .