Project Assistant

3 weeks ago

Arlington, United States Appcast Full time
Job Summary
The Urban + Planning group of AECOM is actively seeking a highly organized Project Assistant for immediate employment in our Planning Group in the Arlington, VA office. The Project Assistant will support multi-disciplinary planning projects for community, environmental, and military installations.
The Urban + Planning studio, part of the Building + Places business line, is dedicated to excellence and integrated design solutions. With a range of expertise from strategy through project realization, the connections we make among people and places provide new insight to better outcomes for clients and communities. Better outcomes grow economies, protect natural systems, conserve natural resources, make societies more equitable and make people healthier and happier. Our expertise includes master planning, urban planning, economic and development planning, landscape architecture, architecture, interiors, workplace strategy, and building engineering.
Responsibilities include, but are not limited to:
  • Provide production support in the preparation of master planning documents and deliverables to clients
  • Provide graphic and formatting report skills in development phases of the project production
  • Assist in the preparation of materials for project meetings and workshops including presentations, agendas, and gather all necessary supplies
  • Assist in the coordination, setup, and organization of meetings
  • Assist with the onboarding process for new hires
  • Manage planning group’s office equipment
  • Arrange travel for meetings and workshops
  • Provide research support during the data collection phase of projects
  • Provides administrative support to one or more managers within a group, office, or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains an inventory of office supplies.
  • Familiar with standard concepts, practices, and procedures within a particular field
  • Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval, and distribution of both classified and unclassified electronic, paper, and other media project data and documents according to company policy, and proper procedures for the projects
  • Manages the setup and maintenance of document control / records management for multiple projects and Project Managers
  • Ensures that all local practices and activities comply with company policies and procedures
  • Applies sound professional judgment and independent thought on details of work
  • Resolves questions and problems
  • Independently performs most assignments with little or no oversight
  • Under general supervision, interacts with professional/technical staff and clients to accomplish assigned objectives
  • Requires limited exercise of judgment
  • Receives guidance on new aspects of assignments.
  • Relies on experience and judgment to plan and accomplish goals.
  • Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
  • Works under general supervision.
At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise, and digital solutions to our work in transportation, buildings, water, the environment, and new energy. We’re one global team – over 50,000 strong – driven by a common purpose to deliver a better world.

AECOM’s Buildings + Places practice includes architecture, interiors, building engineering, workplace strategy, business transformation, asset advisory, economics and development planning, master planning, urban planning, and landscape architecture.

With a range of expertise from strategy and design through project realization, we create better outcomes to grow economies, protect natural systems, conserve natural resources, make societies more equitable, and connect and engage people through innovative, sustainable design solutions.

Our teams have worked on signature projects such as the London 2012 Olympic Park and Legacy Framework, to the new plan for the LA2028 Olympics, to industrial facilities for GE and Rolls-Royce, to headquarters and workplaces for NASA, Unilever, Sony Music, DirecTV, Box, Inc. and many Fortune 500 companies.
Minimum Requirements
  • BA/BS plus two (2) years of relevant experience or demonstrated equivalency of experience and/or education.
  • Must be a U.S. citizen
  • Professional writing and communication skills
Preferred Qualifications
  • Preference given to candidates demonstrating above-average skills using Adobe Acrobat and InDesign
  • Preference given to those with a consultative, service-oriented mindset and collaborative problem-solving skills
  • Proficiency with MS Office Suite (Word, Excel, PowerPoint)
  • Detail-oriented and able to closely follow instructions and direction
  • Demonstrated problem-solving abilities
  • Highly organized with the ability to manage priorities effectively
  • Ability to work in a high-paced environment with a sense of urgency
What we offer
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

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