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Manager, Standards
3 months ago
Job Description
Grade 5 Fixed Term (12 months) FTE to North Melbourne locationAbout PROV
Public Record Office Victoria (PROV) is the archives of the State Government of Victoria. We hold around 100kms of hard copy records and 600,000 digital records dating from 1836 right up to the present day.
Our impressive collection includes records of immigration and shipping, criminal trials and prisons, premiers and governors, royal commissions, boards of inquiry, wills and probates and much more. These records hold stories of the key events and decisions that have shaped the history of the State of Victoria.
Established under the Public Records Act 1973 our objectives are to:
issue and advise on standards regulating the creation, maintenance and security of public records preserve public records of permanent value ensure that the archives are accessibleAbout the role
The Manager, Standards & Policy manages a small number of staff who develop and review PROV standards, specifications and policies for Victorian public sector offices and provides guidelines and tools to assist with their implementation. This role has a strong focus on digital recordkeeping and how to work with industry and public offices on improving systems and practices. The position provides expert policy advice to senior management at PROV, to Victorian public sector agencies and to commercial service providers with particular regard to complying with the PROV Standards, including Victorian Electronic Record Strategy (VERS) requirements .
The Manager, Standards & Policy designs and undertakes initiatives to identify recordkeeping issues and trends and measure recordkeeping performance across the Victorian public sector. This includes managing PROV's Recordkeeping Assessment Tool (RKAT), an online self-assessment tool designed for Victorian public sector offices to use to assess their information and records management maturity. The Manager investigates recordkeeping compliance issues and recommends actions to PROV management.
The Manager, Standards & Policy position is an external facing role responsible for the delivery of complex advice to a diverse range of clients across the whole of Victorian government. The position liaises with a range of individuals and organisations with varying levels of seniority, expertise and records management maturities to deliver advice and ensure compliance. It participates in a range of working groups and forums and delivers presentations at industry events. It seeks opportunities to provide input into government and industry strategies and policies and to partner with other bodies on projects and initiatives designed to improve government recordkeeping. The Manager must adapt their approach and communication style accordingly to ensure the message is engaging and is understood.
This is a high demand role with tight resourcing. It involves juggling multiple projects whilst leading small project teams. The position manages staff to deliver PROV outcomes and priorities and mentors internal and external staff to develop relevant skills and expertise.
Our hybrid working model requires attendance in the office at least 1 to 2 days per week, which includes one of our anchor days (Tuesday and Thursday).
About you
As our ideal candidate you will have:
A continuous improvement mindset A relevant tertiary qualification An understanding of the digital information, record and data management issues and complexities facing organisations Experience in developing policies and frameworks and analysing and applying legislation A strong understanding of the nuances of the public sector environmentWhy join us
Focus on best practice Positive and collaborative environment An emphasis on work/life balance Holistic approach to employee engagementHow to apply
We believe in inclusiveness, diversity and equality and are committed to ensuring that our workforce is a reflection of our community. We encourage people from all backgrounds, abilities and identities to apply for our vacancies including Aboriginal or Torres Strait Islander peoples, culturally and linguistically diverse (CALD) people, people of any age or gender, people who identify as LGBTIQA+ or people with a disability.
Please click the Apply Now button on this page. Applications must include a resume and cover letter. You are not required to address the key selection criteria but are required to complete the Application Form which can be found on this advert.
The preferred candidate will be required to undertake the following probity requirements: reference checks, pre-employment conduct screening, identity and right to work check plus a police check. It is strongly recommended the preferred candidate be up to date with their COVID-19 vaccinations.
All offers of employment will be subject to the successful completion of relevant probity requirements.
