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Accounting/Trust Fund Technician
3 months ago
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.
The Accounting Technician II reports directly to the Financial Officer at the facility (state hospital or state-supported living center) and provides administrative and financial support services. The Accounting Technician II routinely performs highly complex (senior-level) technical accounting support work for the financial office in areas of bookkeeping and financial activities (such as, handling all processing in the trust fund system, pro-card coordination, deposits, travel coordination, paymaster tasks (non-regional office), review and audit cash, voucher prep/scanning (regional office only), deposit and reconciliation reports for Accountant IV at RBMO, and backup cashier as needed).
The Accounting Technician II has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers. Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
-Responsible for processing deposits (call in and entry to CAPPS financials) from the daily receipts and bank deposits for all cash and checks received by the facility.
Codes, posts, and balances financial accounting documents and records in the Client Trust Fund system. Review and determine available funds in the CTF system and adjust cash accordingly. Review trust fund (client and benefit funds) for appropriateness of items to be purchased and the availability of funds in the individuals trust fund accounts. Posting of receipts and disbursements into the CTF system. Prepare deceased clients documentation for correspondence with guardians, family, and legal reps for final disbursement of funds. Maintenance of client records to reflect client moves, discharges, and transfers. Disbursement of discharged client account balances.
Serves as the Procurement Card Coordinator who is the liaison between the agency PCS Procurement Card Administrator, Accountant V RBMO, hospital cardholders, and managers. Reconciles account statements from the procurement card statement to purchases made within the billing cycle per the departmental procurement logs. Provides procard usage reports as requested by the agency Procurement Card Administrator. Assigns budget coding to purchases and provides entry to RBMO to enter into CAPPs Financials.
Provides various accounting audits as required by policy and procedure. Audits include daily audit of cashier’s receipts to daily bank deposit to verify amounts and correct bank account detail, monthly count and balance of petty cash and petty cash from the canteen (if available on campus), quarterly audits of unused checks for trust fund, benefit fund and revolving fund, unclaimed employee payroll warrants and unused cashier receipts. Researches and reconciles discrepancies in accounts, bank statements and CTF system.
Travel coordinator for the facility, which includes all tasks associated with employee travel. This includes airline reservations, hotel reservations, rent a car arrangements, travel card processing, and reconciling travel forms. Scan and send travel details to State office accounting for processing in CAPPs financials.
Assists RBMO Accountant I on employee payroll processes and questions for the facility employees and contractors.
Preps payment, cash, journals, and related vouchers for submission to State office accounting. These documents will be either scanned or mailed to SOA (Regional office task only). Prep and scan all deposit, bank information and reports to submit to RBMO Accountant IV for reconciliation (both regional and non-regional tasks).
Assists with getting invoices approved prior to entry and payment. Tracks invoices to ensure payments have been processed against them. Invoices are tracked in an Access database.
Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agency’s obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
1. knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.
2. Ability to apply accounting theory to transactions and internal control procedures.
3. Knowledge of accounts payable and reconciliation.
4. Skill in using a personal computer. Microsoft applications to include proficiency in Excel, word, and Outlook. Knowledge of CAPPSs Financials/HHSAS Peoplesoft preferred.
5. Ability to prepare and maintain records, files, and reports; and to train other employees.
Experience and Education:
Experience with accounting and bookkeeping principles. Graduation from a standard senior high school supplemented by college coursework in accounting is generally preferred. Experience and education may be substituted for one another. Two years experience in accounts payable or reconciliation is preferred.
