Administrative Specialist 1

7 months ago

Salem, United States State of Oregon Full time
Job Description:

***If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by END OF DAY on 05/22/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. ***

This recruitment will remain open until 08/07/2024, or until filled, with application review dates occurring approximately every two weeks beginning 05/22/2024. We may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.

The Oregon State Police in Salem, Oregon is hiring for multiple Full-Time, Limited Duration Administrative Specialist 1 positions—expecting to end on or before 09/30/2025. The Limited Duration appointment may be extended beyond this date or may end prior to this date, based upon funding.

If you require an alternate format in order to complete the employment process, or to request a copy of the position description, please contact and reference REQ-156529.

What will you do?

In this position you will support the work of the CJIS Division to update and interpret Oregon criminal records by partnering with outside agencies to gain access to circuit, district, municipal court and law enforcement databases and records across the state of Oregon. You will have direct access to individual court and law enforcement databases, to increase the efficiency and efficacy of the work of the NARIP grant program, the Firearms Unit, as well as the Computerized Criminal History Unit.

In this position, you will also serve in training Juvenile Departments, District Attorney’s, Municipal, and Justice courts in the use of EJSM program within ForseCom or WebLEDS software that allows the user to enter dispositions directly. You will create and update as needed, training materials for instruction in the ForseCom and WebLEDS operating software system. Additionally, you will perform all technical and clerical functions, undertake necessary projects directed at the collection, dissemination, and use of information related to Computerized Criminal History records.

You will interpret, assess, and make accurate determinations for criminal history records maintenance, including: entry, modifications, and/or deletion of data in order to assure complete and accurate criminal history information is available through LEDS for easy retrieval by other criminal justice agencies.

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police,

What’s in it for you?

  • Work/life balance.

  • Paid vacation, sick leave, 11 holidays and up to 24 hours of personal business leave a year.

  • Retirement programs through the and optional deferred compensation programs through the .

  • Abundant advancement opportunities within the agency and throughout State of Oregon government that carries your seniority and benefits with you.

  • Opportunities to expand your technical and professional skills.

  • Meaningful work with others who are passionate about public service.

  • Make a difference in the lives of Oregonians.

The Oregon State Police is an Equal Opportunity employer committed to and affording all persons an opportunity for employment and advancement on the basis of their knowledge, skills, and abilities. At Oregon State Police, our Mission is to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property and natural resources. Our values are Honor, Loyalty, Dedication, Compassion and Integrity.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

Minimum Qualifications (these must be addressed in your resume for full consideration):

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;

OR

An equivalent combination of education and experience.

Preferred Skills (these must be addressed in your cover letter for full consideration):

  • Demonstrated time management and organizational skills. Ability to rapidly adjust and shift focus.

  • Demonstrated Ability to work independently as well as collaboratively on a team.

  • Effective written and verbal communication.

  • Successful research skills that are demonstrated in prior work performance or work duties. Problem solving skills to include identification and appropriate issue escalation.

  • Experience working with municipal and circuit courts, prosecutors, and defense attorneys.

  • Experience reviewing and interpreting court judgements and orders.

Special Qualifications:

  • Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.

  • Must be LEDS certified or be able to obtain certification upon hire.

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