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Facility Services Assistant
3 months ago
Summary
The purpose of the position is to provide technical support for all activities involved in asset management work associated with the Facility Management Software System (FMSS), the Facility Condition Assessment System (FCAS), and the Cost Estimating Software System (CESS), and to participate in the
formulation and execution of long-range strategies for facility management.
This job is open to
Duties
Use multiple databases (budget, maintenance work orders, and requests, asset management, purchase logs) to provide management information. Serve as a Point of Contact for Facility Management and Utilities Management. Provide required documentation to human resources for Facility employees; provide facility employees with required information related to human resources. Serve as a point of contact for purchasing of supplies, services and specialized items. Maintain required documentation and track purchases. Duties will be developmental in nature when filled below the full performance level.
Requirements
Conditions of Employment
U.S. Citizenship required. Appointment subject to background investigation and favorable adjudication. Meet Selective Service Registration Act requirement for males. Direct Deposit: Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. Incidental Driving: You may be required to operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued driver's license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued driver's license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists. Lastly, you may be required to submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that discloses all valid driver's licenses, whether current or past, possessed by you. Please indicate in your application whether you possess a valid State driver's license. Probationary Period: If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period.
Qualifications
All qualifications must be met by the closing date of this announcement-08/23/2024-unless otherwise stated in this vacancy announcement.Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience.
To qualify for this position at the GS-05 grade level, you must possess at least one of the following minimum qualifications by close of the announcement:
EXPERIENCE: One (1) full year of specialized experience, equivalent to at least the GS-4 level in federal service, in progressively responsible clerical, office, or other work that has equipped me with the knowledge and skills needed to perform the duties of a Facility Services Assistant. This specialized experience must have included but is not limited to: maintain a filing system both electronic and hard copy; use computer software programs to develop correspondence, memos, forms and other standardized documents; prepare time and attendance; assist with processing travel documents, receive and direct telephone calls or visitors; prepare reports; utilize various automated systems to update and maintain records (such as Excel, Access). You must include hours per week worked .
-OR-
EDUCATION: Successfully completed four (4) full years of education above high school (120 semester hours or 180 quarter hours, or 80 hours of classroom instruction per week for 144 weeks). This education was obtained in an accredited business, secretarial, or technical school, junior college, college, or university. NOTE: Only education in excess of the first 60 semester hours of a course of study is creditable toward meeting the specialized experience requirements. Two full academic years of study, or 60 semester hours, beyond the second year is equivalent to one year of specialized experience. You MUST include a copy of your transcripts if qualifying all or in part based on education.
-OR-
COMBINATION: Have the equivalent combination of specialized experience and education to total 100 percent. For example, I have six months of the specialized experience described above (50% of the experience requirement), and three years of college study from an accredited institution (50% of the qualifying education). You must submit a copy of your transcripts, or a complete list of college courses taken that identifies for each course the college or university, semester or quarter hours earned, grade received, and date completed including date the degree was conferred. NOTE: Only education in excess of the first 60 semester hours of a course of study leading to a bachelor's degree is creditable toward meeting the specialized experience requirements. Two full academic years of study, or 60 semester hours, beyond the second year is equivalent to one year of specialized experience. You must include transcripts.
To qualify for this position at the GS-06 grade level, you must possess all of the following minimum qualifications by close of the announcement:
EXPERIENCE: One (1) full year of specialized experience, equivalent to at least the GS-5 level in federal service, in progressively responsible clerical, office, or other work that has equipped me with the knowledge and skills needed to perform the duties of a Facility Services Assistant. This specialized experience must have included work providing administrative support for an office that included work in at least 3 of the following 5 areas: maintenance work orders, travel, budget, property, purchasing and human resources. Respond to inquiries regarding administrative policies, regulations, and procedures; create and modify word processing documents, spreadsheets, and databases; compile information to complete reports; identify and account for property, and experience coordinating purchasing activities; OR initiate and create work orders for various maintenance corrective actions OR experience processing budget documents, recording expenditure transfers and reconciling a budget; OR process payroll, time and attendance and personnel actions; OR preparing or processing travel documents. You must include hours per week worked.
To qualify for this position at the GS-07 grade level, you must possess all of the following minimum qualifications by close of the announcement:
EXPERIENCE: One (1) full year of specialized experience, equivalent to at least the GS-6 level in federal service, in progressively responsible clerical, office, or other work that has equipped me with the knowledge and skills needed to perform the duties of a Facility Services Assistant. This specialized experience must have included work providing technical and administrative support for a facility maintenance services office that included work in all the following: maintenance work orders, travel, budget, property, purchasing and human resources. Respond to inquiries regarding administrative policies, regulations, and procedures; Organize and analyze numerical information; track and reconcile fiscal data for programmed accounts versus actual expenditures; prepare and follow up on purchase orders and/or contracts; administer payroll and time and attendance; identify and account for property, initiate and create work orders for various maintenance corrective actions. You must include hours per week worked.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
To qualify based on education, you must submit a legible copy of transcripts from an with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.
If you are using to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.
There is no substitution of education for experience at the GS-06 or GS-07 grade level(s) of this announcement.
