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Administrative Assistant

2 months ago

Houston, United States Phillips 66 Full time
Phillips 66 & YOU - Together we can fuel the future

The Administrative Assistant will report to the VP, Value Chain Optimization and will support the value chain optimization team and commercial floor staff.

Responsiblities May Include:
  • Provide support to the VP, Value Chain Optimization, and the Value Chain Optimization Organization
    • Provide administrative support to the business unit. Works independently and proactively on numerous complex administrative tasks.
    • Provide support to Value Chain Optimization Group Coordinating all office, calendar, and administrative support duties for the VP of Value Chain Optimization
    • Scheduling meetings and supporting events, including catering arrangements, e.g., organizing appropriately sized rooms, ensuring supplies and technology are available for the meeting, ordering food as required in appropriate quantities, coordinating material and supplies, organizing meeting times that are acceptable for the attendees, resolving conflicts as necessary.
    • Serve as Management and Subject Matter Expert of the Margin Improvement project software (Wave) to provide reports and tools to the VCO Leadership Team and Initiative Owners to drive value sustainability of executed projects and continuous margin improvement through newly identified initiatives.
    • Preparing, coordinating, and managing travel plans.
    • Processing expense reports.
  • Act as additional Support for Commercial floor Functional level Managers
    • At the Functional or Commodity Team level - Help with meeting and event coordination such as Group Dinners, Breakfast/Lunch Catering, conferences, and teleconferences across multiple calendars, commodity/functions, global gatherings.
    • At the Functional or Commodity Team level - Assist with external visitor arrangements, meeting rooms and security registration.
    • Manage floor Supplies- Office/Printing/Coffee Bar
    • Ordering office supplies, printing & coffee bar supplies.
    • Stocking printing & coffee bar supplies.
    • Manage floor Shipping & Mail Delivery
    • Notify recipients that they have mail to collect.
    • Assist floor occupants with preparing shipping labels.
    • Communicate with mail room as needed.
    • Conference room refresh - weekly

Required Qualifications
  • Legally authorized to work in the job posting country
  • High school diploma or GED equivalent
  • 2 or more years in administrative assistant or support role
  • Proficient with Microsoft Office applications

Preferred Qualifications
  • Bachelors degree
  • 5 or more years in administrative assistant role

The Commercial organization works to effectively leverage assets and market knowledge to create additional value within the risk parameters of the Company. We do this by maximizing general interest profitability, enhancing return on capital employed by successfully partnering with the Refining, Transportation and Marketing functions to ensure Value Chain Integration. Our truck and rail fleets support our feedstock and distribution operations. Rail movements are provided via a fleet of more than 10,000 owned and leased rail cars. Truck movements are provided through numerous third-party trucking companies, as well as through our 100 percent-owned subsidiary, Sentinel Transportation LLC.

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being - physical, emotional, social, and financial - is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results - personally and professionally. Benefits for certain eligible, full-time employees include:

  • Annual Variable Cash Incentive Program (VCIP) bonus
  • 8% 401k company match
  • Cash Balance Account pension
  • Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
  • Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards .

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered:

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 09/15/2024 .

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities

Nearest Major Market: Houston