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Administrative Assistant
4 months ago
Job Overview:
This position is an Administrative Assistant 2 and provides technical and administrative support for the Crime Information Bureau in the areas of customer service, Criminal Justice Information Network (CJIN) access and Criminal History Records System (CHRS) information.It provides research and clerical assistance to the Bureau.This position is responsible for processing dispositions and court orders for entry into the criminal history record system.In addition, this position is required to capture fingerprints from the public for licensing and employment purposes. This position also processes employment and licensing criminal history background checks. It also performs other duties as assigned.
This is a modified position, meaning it is funded for a specified term.The funding has been approved up through June 30, 2026, with the expectation that funding will be requested again at the end of this time period.
Minimum Qualifications:
The minimum qualifications for this position are typically acquired by a combination of education and experience that includes a High School Diploma or equivalent and 2 to 3 years of job-related experience. Experience examples:Clerical experience performing data entry and/or data processing procedures; preparation of input & output materials involving coding, batching, cataloging, posting; reviewing reports, maintaining logs and records; experience in bookkeeping or accounting. CJIN Certification is required but can be obtained within the first six months of hire.Preferred Qualifications:
A current Criminal Justice Information Network (CJIN) Certification Fingerprinting knowledgeSpecial Instructions:
The selection procedures to be used in evaluating the applicant's qualification may include but are not limited to an evaluation of the résumé and cover letter, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.
Additional materials, references or information submitted by the applicant, but not requested, will not be considered.
Successful applicant(s) will be subject to:
Criminal History Fingerprint Check Intensive Background Check Driving HistoryREAL ID Compliant Credential Required and/or Passport:
State employees are required to present legally binding photo identification at the time of hire. Generally, this is a valid driver license, U.S. Passport or Employment Authorization ID (Form I-766).
All DOJ positions require a valid REAL ID or U.S. Passport within 60 days of hire, effective May 3, 2025.
For further information go to or .
HOW TO APPLY:
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Tip: When attaching your resume, you must mark the attachment as a “Relevant File”.
Your Résumé: Please include all work experience as well as job duties that demonstrate your qualifications for this position.Include dates of employment (month & year- start & end) and the reason you left each job.
A complete online state application is not required. To initiate an application, attach the résumé to be considered for this position.Failure to attach résumé will result in an incomplete application that will not be considered further.
Only electronic applications will be accepted.Materials submitted but not requested will not be considered in the selection process.
All documents for Veteran or Disability preference must be received or date stamped by the closing date.Please submit preference documentation to Terri Christianson at via .
To request an accommodation with the application process, please contact the HR office.
Your service is rewarded with competitive compensation and generous
Medical, dental and vision coverage Retirement plans Generous paid vacation, sick and holidays Pre-tax Flexibility Spending Accounts Employee Assistance ProgramState of Montana employment may qualify for student loan forgiveness under the .
This Organization Participates in .
Minorities are under-represented in this position and are encouraged to apply.
