Sr. Administrative Assistant

5 months ago

Richmond, United States Commonwealth of Virginia Full time
Massey Comprehensive Cancer Center

At MCCC, our overarching mission is to alleviate the cancer burden in Virginia by addressing the complex interplay of biological, social, and policy factors through groundbreaking research initiatives. We are steadfast in our commitment to advancing person-centered care, extending from prevention to survivorship, and fostering integration with communities. Additionally, we are dedicated to nurturing the next generation of community-centric researchers and healthcare professionals.

Virginia Commonwealth University (VCU) Massey Cancer Center is a nationally ranked cancer center located in the heart of Downtown Richmond. All full-time staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more.

Explore our benefits further here: academic-professional-benefits/

VCU is committed to hiring veterans VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual

Position Primary Purpose and General Responsibilities

This position will support the Research Administration team and the operations associated with the programmatic activities related to Massey Comprehensive Cancer Center (Massey) at the Virginia Commonwealth University (VCU). Responsibilities include organizational tasks and require excellent communication skills, alongside maintaining a polite and professional demeanor. This position will require the individual to be onsite at least 2-3 times per week and present during the programmatic activities (3-5 times a month). Individual must resolve issues by using administrative guidelines and established University and VCUHS policies and procedures. Position will report to the Assistant Director for Engagement and Programmatic Activities.

Some of the responsibilities include, but are not limited to:
Scheduling both small and large-scale meetings;
Assisting with research-related events;
Coordinating travel logistics;
Providing fiscal administrative support by preparing/processing expense and reimbursements authorizations;
Handling meeting logistics (e.g. catering, conference room scheduling, IT support, and advertising);
Preparing communications, such as memos, emails, invoices, reports and other correspondence;
Researching and collecting information;
Maintaining meeting agendas, minutes, and attendance; and
Scheduling and maintaining Executive Director for Strategic Operation’s daily calendar

Minimum Hiring Standards :
Excellent interpersonal and written/verbal communication skills with attention to detail in all written correspondence.
Excellent customer service skills with a diverse customer base.
Demonstrated experience and excellence coordinating/managing division activities/tasks and projects and synchronizing input from multiple stakeholders.
Excellent analytical/decision-making skills.
Excellent ability to multitask (e.g. working with faculty, administrative teams and programs)
Excellent organizational understanding and effective time management skills.
Excellent computer (Microsoft Office Suite), clerical, and organizational skills.
Must be self-motivated with the ability to work both independently and as a team member.
Must be willing to learn new skills and have strong customer service orientation.
Experience working collaboratively and effectively with diverse team setting (e.g., on and off site research colleagues, consultants and outside agencies). Must be able to work in a diverse environment.

Preferred Hiring Standards:

Prior experience supporting administrative tasks. Bachelor’s degree.

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