Grants Coordinator

Job Summary:

A career in public service awaits you. COME JOIN OUR TEAM

A great benefit of working for the State of Arizona is a fantastic work/life balance. State employees enjoy challenging work, popular remote work options, comprehensive health and wellness benefits, and career growth opportunities.

We are searching for someone who has finance experience, and will be able to interpret financial documents required for sub recipient monitoring. Experience in using Microsoft Excel is essential for data analysis, which can include sorting data, using formulas, and creating visualization. If this sounds like you -- come join our team 

What You'll Do:

At the direction of the Grants Manager, this position will perform work of significant difficulty to provide financial oversight for AHCCCS' portfolio of grants (block and/or discretionary). The functions include monitoring the grants for compliance with federal and state regulations, providing technical assistance to various internal and external stakeholders, and contractor expenditure report (CER) reviews. The position will also be responsible for ensuring federal compliance with grant requirements, compliance with all federal reporting and entering all relevant information into E-Civis.

The position is grant funded and may be eliminated based on the availability of funding. 

Major duties and responsibilities include but are not limited to:
• Analyze and provide consistent review of Contractor Expenditure Reports (CERs) for completion, accuracy, and allowability of expenses and ensure expenditures are in compliance with grant and State regulations. Process approved CERs/invoices e.g. processes CER/invoice packets for internal approvals, coding to appropriate contact for payment, and tracking the CER from receipt to payment completion.
• Maintain various financial spreadsheets/trackers, and assist in creating and maintaining Standard Work to document all financial processes as it pertains to the assigned grants. Prepare monthly expenditure reports and administration reconciliations of grant activity in coordination with supervisor. Produce financial reports as needed. Serve as the point of contact for CER status and other assigned responsibilities.
• Responsible for the preparation of grant applications, as applicable to finance responsibilities such as review of funding requests (notice of funding opportunities), coordination of grant preparation and submission deadlines, assist manager with budget development in accordance with grant requirements and other regulations, communication with internal and external stakeholders and other requirements necessary for grant submission. Responsible for the completion of Federal reports for SAMHSA review based on assigned grants, such as grant reconciliations at closeout, gathering required FFATA information, and other grant required reporting.
• Develop and review of allocation letters, scopes of work, contract amendments, and other project narratives. Track document revisions (budgets, allocations, etc.) and provide status updates to supervisor and others. Participates in various internal/stakeholder meetings as required to provide technical assistance.
• Provide technical assistance to contractors, other State agencies, and internal & external staff on federal grant requirements. Conduct research analysis within Substance Abuse and Mental Health Services Administration (SAMHSA) guidelines, State regulations, State accounting policies and other pertinent authoritative policies as needed.

Knowledge, Skills & Abilities (KSAs):

Knowledge:
• State government, governmental accounting, accounting software, and systems
• Federal Grants Management, Federal Regulations, and grant policies and procedures
• State Procurement Code, Arizona Procurement Portal (APP), and Policies and Procedures
• Budgetary and financial requirements, internal control, fiscal management, procurement and contracts management
• Methods, techniques, and procedures for providing effective technical assistance and quality assurance
• AMS Principles

Skills:
• Problem analysis & resolution
• Written & Verbal Communications
• Extensive Financial Analysis & interpretation of financial data
• Multiple computer programs and software
• Federal Grant Systems
• Facilitating & leading meetings

• Project Management

Experience in using Microsoft Excel is essential for data analysis, which can include sorting data, using formulas, and creating visualization.

Abilities:
• Communicate effectively in verbal & written form
• Complete difficult analytic work
• Adapt and perform in a dynamic environment
• Work individually and in a team
• Prioritize & manage multiple complex assignments
• Accept responsibility & interact with a diverse audience on a professional level
• Facilitate & lead meetings with all levels of management both internally & externally
• Think independently & make sound decisions consistent with Department mission, vision, and values
• Organize and present information in structured and non-structured settings
• Work in virtual setting

Qualifications:

Minimum:
• 5 years experience in grant services or direct behavioral health services OR Bachelor's degree and 1 year of grant services or direct behavioral health services experience.

Pre-Employment Requirements:

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code .) AND have an acceptable driving record for the last 39 months including no DUI, suspension or revocations and less than 8 points on your license. If an Out of State Driver License was held within the last 39 months, a copy of your MVR (Motor Vehicle Record) is required prior to driving for State Business. Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

If selected for an interview, and Excel exercise will be required.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: 

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

Among the many benefits of a career with the State of Arizona, there are:
• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement:

Lifetime Pension Benefit Program
• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

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