Document Services Coordinator

3 months ago


Grand Prairie, United States Texas Department of Aging & Disability Services Full time
Job Description:
Administrative Asst III
Responsible for receiving, processing, and distributing document service center requests. Performs skilled reproduction and bindery work using equipment such as, but not limited to copier equipment, folder, collator, bindery equipment, etc. Serves as lead for the Document Services Center and supervise the work of others. Perform or assist with mail and warehouse duties. Drives vehicle and maintains agency vehicle maintenance logs. Compiles statistical reports and performs other duties as requested. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Able to work in various environments outside and inside. Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Copy/reproduce and delivers printed materials to customers. Sets-up and operates equipment (i.e., copier equipment, folder, collator, copier, bindery machine, etc.) (50%)

Performs troubleshooting activities related to the flow of documents/mail through the document service center and implements the best solution to address issues. (15%)

Maintains logs for tracking purposes of document services and mail activities. (10%)

Inspects equipment and vehicles to ensure proper maintenance/operating condition and performs minor repairs. Complete and submit vehicle reports (mileage, fuel usages, etc.). (10%)

Sorts and routes all mail to appropriate staff. Physically receives, signs for and inspects packages received in the mail room or warehouse and ensure timely distribution to appropriate personnel. (10%)

Orders and maintains adequate inventory of supplies to continue mail and copy/reproduce operations. (5%)

Knowledge Skills Abilities:
Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite.

Skill in managing multiple priorities.

Skill in prioritizing and organizing work assignments.

Ability to operate specialized equipment such as a copier equipment, folder, collator, bindery equipment, postage equipment, etc.

Ability to operate motor vehicles including panel truck and cargo van and pull a trailer in accordance with local, State and Federal traffic regulations.

Ability to lift, pull, push, and carry 50 lbs.

Ability to operate warehouse equipment such as forklift, pallet jack, dolly, etc.

Ability to effectively communicate orally and in writing.

Ability to compile data and make simple arithmetic computations and tabulations.

Ability to develop and maintain effective working relationships with both internal and external customers.

Ability to travel locally and across the state which may include overnight stays.



  • Grand Prairie, Texas, United States HEALTH AND HUMAN SERVICES COMMISSION Full time

    Job SummaryAs an Administrative Services Coordinator with the HEALTH AND HUMAN SERVICES COMMISSION, you will play a critical role in ensuring the smooth operation of our Document Services Center. This position requires a highly organized and detail-oriented individual who can manage multiple priorities and work effectively in a fast-paced environment.Key...


  • Grand Prairie, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Administrative Assistant III The role involves supporting the Regional Business Services Officers in addressing and resolving facility-related concerns. This position serves as the Local Office Coordinator or provides backup support as needed. Responsibilities include monitoring and managing repair requests for facilities, assigning tasks, and...


  • Grand Island, United States Careers Integrated Resources Inc Full time

    Job Title: Document Coordinator Job Location: Grand Island, NY 14072 Duration: 6 months (possibility of extension) Shift: Mon. – Fri. 7 a.m. to 4 p.m. Pay range: $21.90/hr on w2 Job Description · Analyze data in Excel spreadsheets and update product lifecycle management software system for specific attributes of...


  • Grand Rapids, Michigan, United States Rehmann Full time

    About RehmannWe are a professional services firm dedicated to helping our clients achieve their goals. Our team is passionate about delivering exceptional service and support to our clients and colleagues.Job SummaryWe are seeking a highly organized and detail-oriented Document Specialist / Administrative Assistant to join our team. As a key member of our...


  • Grand Prairie, Texas, United States Quanta Services Full time

    About This RoleWe are seeking a highly organized and detail-oriented Transmission Project Coordinator to join our team at Quanta Services. As a key member of our project management team, you will provide administrative support to our Project Managers, ensuring the smooth execution of transmission projects from start to finish.Key ResponsibilitiesCoordinate...


  • Grand Prairie, Texas, United States Elevance Health Full time

    Position Title:LTSS Service Coordinator - AuditorJob Overview:The LTSS Service Coordinator plays a crucial role in evaluating member individual service plans in accordance with relevant state regulations and contractual obligations. This position focuses on the auditing process, which does not require clinical judgment.Key Responsibilities:1. Assess program...


  • Grand Prairie, Texas, United States Status Logistics Full time

    Job DescriptionBenefits:Dental insuranceHealth insurancePosition: Office Administrator - TruckingEmployment Type: Full-Time, Small Business Trucking with a collaborative environmentPosition Type: HourlySalary: $16.00-$20.00/Hour (Overtime compensated at time and a half)Shift: Monday-Friday, 8am-5pm, with occasional Saturday shiftsLocation: Grand Prairie,...


  • Grand Prairie, Texas, United States HomeServe USA Full time

    Customer Service RepresentativeJob Category: Crawford Requisition Number: CUSTO04107Job OverviewCrawford Services, Inc. stands as a premier Plumbing and HVAC provider in North Texas, renowned for our commitment to excellence and our 5-Star Technician team. We uphold values such as integrity, respect, expertise, customer-centricity, and efficiency, ensuring a...

  • Budget Coordinator

    3 days ago


    Grand Prairie, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Description:**Job Summary:**We are seeking a highly skilled and detail-oriented Accountant II to join our team at the Texas Department of Aging & Disability Services. As an Accountant II, you will be responsible for performing entry-level accounting and analysis work, applying accepted policies and procedures for the preparation and maintenance of...

  • Supply Coordinator

    3 months ago


    Grand Prairie, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst III Under the supervision of the Regional Business Services Manager, the Regional Supply Coordinator oversees all regional supply orders which includes shipping and receiving functions, tracking, scheduling pick-up and delivery of supplies. The coordinator maintains stock items and coordinates the distribution and...

  • Service Coordinator

    7 days ago


    Prairie Village, United States D&B Legal Services Full time $16 - $17

    Job DescriptionJob DescriptionD&B Legal Service is a process serving firm based in Prairie Village, KS. We arrange for service of summons' and other legal documents for attorneys, locally and nationwide. We are looking to fill 1 position within the company on a full time basis. This is not a remote position this is an in office position. Please only...


  • Grand Prairie, United States Sephora Full time

    Job ID: 254969Store Name/Number: TX-Lake Prairie Towne Crossing (2034)Address: 5240 S State Hwy 360, #100, Grand Prairie, TX 75052, United States (US)Hourly/Salaried: Hourly (Non-Exempt)Full Time/Part Time: Full TimePosition Type: RegularYour Role at Sephora: As a Sales and Service Coordinator, you'll be a key player in our mission to provide an exceptional...

  • Sales Coordinator

    1 month ago


    Grand Prairie, United States Andretti Indoor Karting & Games Full time

    Job DescriptionJob DescriptionAndretti Indoor Karting & Games is seeking a Sales Coordinator to join the team at the Grand Prairie, Texas location!Experience with family entertainment centers is great, but not necessary – Apply now! Sales Coordinator Position OverviewAndretti Sales Coordinators assist in group sales including catering services, event...


  • Grand Island, Nebraska, United States Central Nebraska Rehabilitation Services Full time

    Job OverviewCentral Nebraska Rehabilitation Services is seeking a dedicated Admissions Receptionist to join our team at the Grand Island Physical Therapy clinic. This full-time role comes with a comprehensive benefits package, including medical, dental, vision, paid time off, and a 401k plan with company matching. The standard work schedule is 40 hours per...

  • Sales Coordinator

    4 weeks ago


    Grand Prairie, United States Andretti Indoor Karting & Games Full time

    Job DescriptionJob DescriptionAndretti Indoor Karting & Games is seeking a Sales Coordinator to join the team at the Grand Prairie, Texas location!Experience with family entertainment centers is great, but not necessary – Apply now! Sales Coordinator Position OverviewThis position will require 3 days at The Colony location and 2 days at the Grand...


  • Grand Prairie, Texas, United States Status Logistics Full time

    Job OverviewPosition: Office Administrator - TruckingEmployment Type: Full-TimeWork Environment: Small Business Trucking with a collaborative atmosphereCompensation: $16.00-$20.00/Hour (Overtime compensated at time and a half)Schedule: Monday-Friday, 8am-5pm, with occasional SaturdaysLocation: Grand Prairie, TXBenefits: Comprehensive healthcare coverage,...

  • HR Coordinator

    2 weeks ago


    Grand Prairie, United States Fresh Express Full time

    The Human Resources Coordinator is a key member of the Grand Prairie, TX Human Resources team and provides administrative support to HR functions in accordance with federal and state regulations. The HR Coordinator assists in facilitating HR processes and procedures and focuses on employee relations, benefits administration, payroll, file maintenance and...


  • Grand Prairie, United States Texas Department of Aging & Disability Services Full time

    Job Description: Property Manager III Under the supervision of the Regional Business Services Manager, the Regional Business Services Officer coordinates and executes the administrative support services for all HHS agency programs in a regional geographic area. Work involves a wide range of facility support activities, includes functions such as facility...

  • HR Coordinator

    2 weeks ago


    Grand Prairie, United States Fresh Express Full time

    Job DescriptionJob DescriptionThe Human Resources Coordinator is a key member of the Grand Prairie, TX Human Resources team and provides administrative support to HR functions in accordance with federal and state regulations. The HR Coordinator assists in facilitating HR processes and procedures and focuses on employee relations, benefits administration,...


  • Grand Prairie, Texas, United States PDQ STAFFING Full time

    Job OverviewPosition: Purchasing ClerkSummary:In this role, you will provide essential administrative and clerical support to the Corporate Procurement Team, playing a vital part in the operations of the Procurement Department. You will assist the Sourcing Team in ensuring that vendors are accurately set up in the system and directed to the appropriate...