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Administrative Assistant to the Associate Vice President of Finance

7 months ago

Wytheville, United States Commonwealth of Virginia Full time

Title: Administrative Assistant to the Associate Vice President of Finance

Agency: Wytheville Community College

Location: Wythe - 197

FLSA: Nonexempt

Hiring Range: Minimum $35,000

Full Time or Part Time: Full Time


Job Description:

The mission of Wytheville Community College is to provide a quality, comprehensive education for the citizens of the counties of Bland, Carroll, Grayson, Smyth, and Wythe and the city of Galax. To achieve this mission and to fulfill its role as an educational leader and partner, Wytheville Community College commits to a student-centered environment by: providing programs and courses in occupational-technical education, college transfer education, general education, developmental education, distance education, continuing education, and workforce development; utilizing a broad range of instructional technologies, methods, materials, and facilities that are designed to meet the diverse needs of students; offering a supportive, comprehensive program of student development services that contribute to student persistence, success, and citizenship; fueling regional and state economic development by forging partnerships with businesses, industries, public agencies, civic groups, public schools, and other institutions of higher education not only within the service region but throughout the Commonwealth; promoting Appalachian Culture and cultural opportunities of Southwest Virginia; promoting accessibility; promoting accessibility and affordability; and ensuring quality in all programs and services.

Wytheville Community College is seeking an Administrative Assistant for the Associate Vice President (AVP) of Finance. The purpose of this position is to provide administrative assistance and support to the AVP of Finance and the Wytheville Community College Campus Police Department.

Responsibilities include but are not limited to the following:

Support the AVP of Finance by answering phone calls, scheduling appointments, filing, corresponding and interacting with other departments and external customers, routing documents for review and signatures, taking and generating meeting minutes, scheduling travel arrangements, and providing procurement support; Provide budget tracking, procurement support, and travel arrangements support to the Police Department; Serve as backup to the switchboard in answering and directing phone calls to the college; Manage, track, and process payments for service marks and trademark renewals with the VCCS; Create letters and notify effected parties about claim procedures; and With input from the AVP of Finance and the Chief of Police, this position will update regularly Incident Command Charts, Communication Listings, Continuity of Operations Plans (COOP) and Crisis and Emergency Management Plan (CEMP). Minimum Qualifications:

Computer proficiency including skills in utilizing Microsoft Office or equivalent software;
Prior experience and/or training in administrative support;
Exceptional attention to detail, capable of proofreading written communication and key information; and
Effective communication skills, both in writing and verbally, with the ability to interact well in-person and over the phone. Preferred Qualifications:

Previous State of Virginia procurement experience, including the use of eVA;
Previous experience arranging travel and using ChromeRiver; and
Experience in an emergency management or higher education environment.