Accounts Payable Specialist

4 weeks ago


Waukesha, United States Paul Davis Restoration of SE W Full time

Our business keeps growing and we are adding a Accounts Payable Specialist position to our dynamic Finance team. The role requires someone with the ability to balance between maintaining trustful vendor/subcontractor relationships and ensuring the integrity of our AP function. The role will have a daily, ongoing impact on our business by keeping us on track with company payables, and on good terms with our valued suppliers and sub-contractors.

Requirements

Major Responsibilities:

  • Provide timely professional accounting support to internal staff & external suppliers
  • Ensure accounts payable accuracy for financial, audit and tax purposes
  • Support the projects/job closing process during the last week of the month
  • Post transactions, process invoices and reconcile financial data
Day-to-Day Duties:
  • Vendor management
  • Support the Vendor Manager with the set up and onboarding of new Vendors (subcontractor agreements, Certificate of Insurance, etc.)
  • Verify necessary documents/COI are in place before executing vendor payments
  • Supplier payments
    • Follow-up on unapproved Invoices and obtain necessary approvals;
    • Process, pay and reconcile invoices in an accurate, efficient, and timely manner
    • Perform invoice and other AP data entry in the General Ledger
    • Perform corporate card and accounts payable account reconciliations monthly
    • Prepare and process the weekly AP vendors and subs payment run
  • Operating and project-related expenses
    • Request, follow-up, submit and monitor Menards transaction rebates;
    • Obtain receipts and code the company's Commercial Card transactions in GL
    • Job cost temporary labor expenses and other project-related payables
  • Review and reconcile invoicing and payments when closings assigned jobs
  • Perform journal entries to charge jobs/projects with internal cost allocations

Essential Skills:

•Understanding of basic principles of accounting and bookkeeping

•Superb time management skills and detail orientation

•Solid accounts payable and account reconciliation skills

Education and Work Experience Qualifications:

•Associate's Degree (in Accounting or a related field preferred)

•Accounts Payable experience (3+ years preferred)

•Experience with accounting software (QuickBooks preferred) and online Accounts Payable platforms (Bill.com preferred)

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