Administrative and Accounting Specialist

1 month ago


Waukesha, United States Robert Half Full time
Job DescriptionJob Description

We are searching for an Administrative and Accounting Specialist for a Waukesha, WI area organization. This role involves managing various administrative tasks, handling accounts payable and receivable, and providing excellent customer service.


Responsibilities:


• Deliver front-line customer service, including responding to inquiries, directing calls, and providing general information.

• Oversee both accounts payable and accounts receivable duties, including processing payments and invoices.

• Serve as the initial point of contact for clients and visitors, providing a professional impression of our organization.

• Prepare quotes by calculating costs, discounts, and adjustments as needed.

• Manage incoming and outgoing mail, sorting, and distributing correspondences accurately and promptly.

• Perform data entry and other clerical duties, such as filing, copying, and scanning, to maintain the efficiency of the office.

• Collaborate with other team members on administrative projects as needed.

• Uphold customer and company information confidentiality in accordance with company policy.

• Assist with general accounting and bookkeeping tasks, ensuring all documentation is accurate, up-to-date, and appropriately filed.

• Proficiency in Accounts Payable (AP) and Accounts Receivable (AR) operations
• Excellent customer service skills and ability to interact professionally with clients
• Proven experience in administrative and accounting roles
• High attention to detail and accuracy in all work tasks
• Understanding of basic accounting principles and procedures
• Proficient in the use of accounting software and other relevant computer applications
• Ability to work independently and as part of a team
• Excellent organizational and multitasking skills
• Strong communication skills, both written and verbal
• Ability to maintain confidentiality of sensitive information
• Demonstrated ability to meet deadlines and prioritize tasks
• Problem-solving skills and ability to handle complex accounting issues
• Willingness to continue professional development and stay updated with accounting standards and regulations.

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