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Admin executive

2 months ago

Chicago, United States MyCareersFuture Full time

Roles & Responsibilities

About TRIAD

TRIAD is The Beyond Agency. We are a group of marketing minds banded together in our quest to make work that count. We are challengers and we instinctively seek out the beyond in our work. Solutions that are beyond silos, comfort zones, conventions, labels, or an assumed tactic.

Our clients represent some of the best minds in marketing humans with ambition and dare. Together, we have reconnected global brands with Asian audiences, launched new ones, redefined propositions, and nurtured brand love amongst consumers and businesses audiences alike.

Admin Executive

We are looking for an Office Admin Executive to join our team

What you will do

Your scope consists of 3 areas:

Finance operations (50%)

- Journaling of expenses

- Archiving of bank statements and invoices

- Supporting team with invoicing matters

- Keeping track of payments

- Working with external accountant for GST submission and reporting

HR (30%)

- Onboarding and offboarding processes

- Develop and formalize policies and procedures and make sure they are implemented appropriately

- Be the teams go-to on manpower issues

- Payroll and submission of CPF

Admin (20%)

- Manages office budget

- Manage office inventory and ensures supplies are in stock

- Ensures smooth running of the office (key contact for office cleaner, utility suppliers)

- Co-ordinates travel arrangements for the team where applicable

What are we looking for

A warm, engaging personality. You are a people person and finds joy in creating a fun and enjoyable work environment.

You are an independent, self-motivated worker.

You are curious and has an open mind to accept and learn new things.

Your qualifications

A minimum of 3 years of experience working at least 2 of the 3 functions listed in the scope of work. Prior experience in finance-related functions is a plus.

Fluent in spoken and written English, fluency in a second language is a bonus.

Computer literacy is a must, we need you to be familiar with MS Office and MS suite of office software.

How to apply